Purchasing Assistant

Purpose

To ensure that all Suppliers have on time service regarding issuing of new & updated POs
Support planning with ordering of all Direct good and parts
Ensure correct paperwork arrives with deliveries including bar codes
Ensure on time deliveries from suppliers

Duties and Responsibilities

Raise all PO's for suppliers on approval from MCO regarding pricing for Materials & BOPs
Raise PO for all COO approved requests received
Raise PO for all Capex related items, and get advance payments approved where required
Raise Item Codes, get MCO IRM Updates and then get Finance link to supplier on those item codes
Compile daily report on all costs related to Direct buy against budget and provide report to Unit Head on a Weekly bases
Entry Pending - ensure that all suppliers are paid on time and not more than 3 items to be open per week
Weekly meeting with MCO, Back Office, Local Finance and Stores to clear outstanding supplier payments
No excess ordering of goods and no short ordering
Send daily Direct materials & BOP spend vs Budget to MCO
Phone suppliers to negotiate prices on quotes for all new projects
Cost reduction - negotiate with suppliers for cost down before rasing the PO
File all PO's together with supporting documents for Audit Purposes
Vendor registration - Receive & check supplier documents before getting unit signatures, then send to MCO for vendor registration
File all approved vendor registration documents
Complete advance payment documents, get local signature approval and send to MCO for final signatures
Follow up on the advance payment progress with Back Office (Finance)
Follow up via email & telephone with MCO for IRM updates
Support during Audits

Personal Specifications

Qualifications and Experience

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