Outsourcing Coordinator

• Request and compare quotations from approved external laboratories.
• Prepare and issue quotations to clients in line with project requirements and pricing guidelines.
• Manage purchase orders, approvals, and documentation.
• Coordinate with clients and vendors to ensure smooth and timely service delivery.
• Track and update service progress, delivery notes, and related documentation.
• Resolve service delays, discrepancies, or client/vendor queries.
• Maintain accurate digital and physical records (quotations, POs, invoices, correspondence).
• Follow up on invoice submissions and ensure correct filing.
• Update internal systems with service and documentation status.
• Prepare monthly and ad-hoc reports on outsourcing activities.
• Provide general administrative support, including data entry and filing.
• Act as the main point of contact for outsourced services.

• Office Administration Certification, Laboratory Certificate or equivalent qualification.
• Minimum of 2 years experience in office/laboratory administration and/or accounting practices.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and manage multiple priorities.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other administrative systems.
• High attention to detail and accuracy in documentation.

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