Executive Assistant

South Africa
Permanent
Full-time

1 day ago
Apply easily

Job Title: Executive AssistantPosition Type: Full-TimeWorking Hours: US HoursAbout Pavago:Pavago is hiring on behalf of one of our clients for a proactive and detail-oriented Executive Assistant. This role is designed for someone who can confidently manage high-volume communications, keep calendars and CRMs organized, and serve as a professional point of contact with prospects. The client is seeking a long-term team member who can grow with the business and contribute to its success.Responsibilities:Inbox & CRM Management

Oversee and organize high-volume email inboxes daily
Update and maintain CRM systems with accurate data
Track leads, monitor follow-ups, and ensure timely communication

Calendar Management

Manage executive calendars with precision and efficiency
Coordinate meetings across multiple time zones
Anticipate scheduling needs and resolve conflicts proactively

Communication & Client Interaction

Make occasional outbound calls to prospects with professionalism
Maintain a clear and friendly phone presence with an American/European accent
Draft and send polished communications on behalf of the executive

Administrative & Operational Support

Prepare reports, updates, and summaries as needed
Support sales and marketing initiatives when required
Provide general executive assistance to streamline daily operations

What Makes You a Strong Candidate

You excel in managing details while keeping the bigger picture in mind
You communicate clearly, whether over email, CRM notes, or phone calls
You have demonstrated long-term commitment, with at least 2+ years in one role
You bring experience in administrative support combined with sales/marketing skills
You’re resourceful, reliable, and comfortable managing multiple priorities independently

Required Experience and Skills

Minimum 2+ years of experience in one role (stability is highly valued)
Proven experience in inbox, CRM, and calendar management
Strong phone presence with a neutral American/European accent
Prior experience in sales, marketing, or finance is a plus
Excellent written and verbal English communication skills

What Does a Typical Day Look Like?You’ll begin by organizing inboxes, prioritizing emails, and updating the CRM. Throughout the day, you’ll schedule and confirm meetings, draft follow-up communications, and occasionally connect with prospects by phone. You’ll provide consistent updates to the executive, ensure nothing falls through the cracks, and close the day with all tasks and communications logged accurately.Interview Process * Initial Phone Call: Engage in a brief conversation to understand your experience and suitability for the role.

Video Interview: Delve deeper into your professional background and assess your skills in a 30-minute call.
Final Interview: Have a comprehensive discussion with our client to ensure mutual alignment.
Background Checks: Conduct swift verification of your references and past employment details.

Ready To Apply?If you’re looking for a long-term role where you can contribute your organizational, communication, and administrative expertise, we’d love to hear from you.#LI-AG1

Pavago