Bid Administrator

Midrand, Johannesburg
Permanent
Full-time

24 days ago

ROLE PURPOSEYou are responsible for assisting with administration and coordinating all day-to-day activities of the bid office and providing support for tender submissions. You will deal with high volumes of tenders in a stressful and pressurized environment where the team all must work together. It is essential to be flexible, understand urgency and priorities. You need a constant awareness of the deadlines and outstanding information. You must be able to cope with a substantial amount of responsibility, remain calm under pressure, and be able to read and interpret instructions carefully. You must be non-compromising on quality and attention to detail on all deliverables.ROLE REQUIREMENT

Perform an initial review of the Tender documents to establish the scope of work the Tender schedule and clarify any items that are unclear.
Determine the physical format for tenders including layout, number of copies, special requirements and deliverables.
Prepare bids according to tender' s requirements.
You will be responsible for tender accuracy and completeness to make sure all bid documents required for submittal are prepared and signed by the authorised personnel.
Assist with production of final bid documents and arrangements to supply these documents to the customer within defined tender deadlines.
To co-ordinate, manage and support Bids and Tender (RFP & RFI) submissions.
Participate in all internal tender meetings.
Ensure that all relevant data and information compiled during the tender development phase is considered and made available to all Tender team members.
Liaise with all tender team members to ensure accuracy and compliance with customer requirements.
Ensure bid and proposal WORD documentation is formatted, collated and presented in a professional manner.
Render admin and typing support with tenders / proposals and monitor a timeline.
Review final documents for quality control and proofread for accuracy and compliance.
Provide continuous feedback to the team and prioritise the order of importance of engagements.
Build relationships with key proposal teams in other departments.
Maintain status of generic proposals and work with Bid Manager to ensure they are reviewed, revised and reapproved as necessary
Alert Bid Manager to potential problems in tender document.
Maintain accurate records and file manual & electronic copies of all the tender data i.e. correspondence quotations internal input etc.
Keep up to date documentation of all tender returnable.
Update the tender register.

PROFESSIONAL COMPETENCIESBid Office Management ExperienceQUALIFICATIONS & EXPERIENCE

Grade 12 (Essential)
Minimum 2 years in the Bid Office environment (Essential)
Diploma / degree or an equivalent tertiary qualification
APMP Qualified to Foundation level (Advantageous)

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