Supplier Onboarding & RFQ/RFP Specialist

• Register the company on customer procurement and supplier databases.
• Maintain accurate records of registration details, portal access, and compliance documents.
• Track renewal dates and ensure all certifications and documents remain valid.
• Liaise with procurement departments to resolve onboarding or compliance queries.

• Monitor public and private sector procurement platforms for relevant RFQs, RFQs, RFPs, and tenders.
• Maintain a central tracker of open opportunities, submission deadlines, and statuses.
• Assess tender requirements and escalate to the appropriate internal teams.
• Ensure timely distribution of opportunities to sales, pre-sales, and tender teams for action.

• Assist in compiling compliance documents and company information required for submissions.
• Coordinate with internal stakeholders to gather necessary input for proposals.
• Support the tender office with administrative and document preparation tasks.

• Produce weekly and monthly reports on supplier onboarding progress and tender opportunities.
• Track outcomes of submitted bids and identify trends for management review.
• Continuously improve processes to streamline onboarding and opportunity management.

• Internal: Sales team, Pre-sales, Tender office, Finance, Compliance.
• External: Customer procurement departments, Supplier portal administrators, Regulatory bodies (where applicable).

• Strong administrative and organizational skills.
• Attention to detail and accuracy in maintaining records.
• Ability to manage multiple deadlines effectively.
• Good written and verbal communication skills.
• Knowledge of procurement processes and supplier portals (public and private sector).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Diploma or degree in Business Administration, Procurement, Supply Chain, or equivalent experience.
• Prior experience with supplier onboarding, procurement platforms, or tender administration preferred.
• Experience in public sector procurement processes is advantageous.

• Timeliness and accuracy of supplier onboarding.
• Number of opportunities identified and tracked.
• Compliance and completeness of RFQ/RFP submissions.
• Quality and accuracy of reporting to management.

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