Leasing Clerk / Rental Liaison
West Coast Personnel
- Cape Town, Western Cape
- Permanent
- Full-time
- Sourcing New tenants
- Dealing with agents
- (Sending cost sheets/arranging viewings)
- Sending the vacancy schedule out
- Loading lease agreements on MDA
- Getting documents/TPN checks/typing up the offer to lease and lease agreement
- Follow up on outstanding lease agreements.
- Be able to communicate professionally.
- e-mailing tenants (bulk mails/information mails/arranging mails)
- Tenant complaints via phone or e mail
- Following up on outstanding rent (problem tenants)
- Vacating/renewing tenants on MDA
- Sending out renewal lease emails
- Communicate with maintenance department re white box requirements for new tenants.
- Supply sufficient information / documents to maintenance department for maintenance to be done on a unit (after outgoing inspection) eg; previous ingoing inspection sheets to compare to.
- Fibre in the centre''s (documents/arranging access/surveys/mailing)
- Email building issues (parking in the wrong bays/signage issues)
- Responsible for monitoring security and cleaning staff at your assigned buildings and addressing non-performance and complaints.
- Completing signage forms and following up
- Security site visits (when complaints get to much)
- Dealing with cleaners and maintenance issues regarding cleaners
- Additions to building for tenant/new tenants coordinate with professionals/ contractor/Lessee.
- Prepare Rent rolls for Bank/Agents
- Logging Eskom/City of Cape Town issue tickets for the buildings assigned to you.
- Previous experience with Retail/Commercial leasing.
- Proficient in English & Afrikaans (Write/Speak)
- Microsoft Outlook
- Excell
- Microsoft Word
- (knowledge of MRI Property program or similar will be to your advantage)
- Reception/switchboard relieve when needed (i.e staff on leave, sick, or maternity leave)
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