MAT : KZN-Project Commercial Administrator

• Ensure adherence to Standard Operating procedures
• Ensure adherence to company Code of Ethics
• Ensure all duties are performed in accordance with accepted service delivery standards.
• Maintain quality, efficiency and confidentiality of service.
• Liaise with and assist Business Manager and Managers of the Industrial Business units.
• Perform any other reasonable tasks as assigned by direct line manager
• Adhere to all quality and safety requirements of the SGS management system.

• Perform any other reasonable tasks as assigned by direct line manager
• Performing reception duties as and when required

• CRS coordination - coordination of inspection and testing activities.
• Business Procurement Administration
• Ensure Preferred Suppliers are used
• Purchase Requests
• Receiving of services/goods
• Order follow up
• Supplier performance feedback
• Business Support
• Apply Procurement policies and procedure
• Petty Cash to be done inline with SGS procedures and submitted timeously.
• Liaison with customers via telephone or email.
• Ensure all messages are conveyed to relevant people.
• Adhoc administration duties required by the line manager.
• Travel arrangements for manager / Technicians etc.
• Filing and maintenance of filing system.

• Prepare and submit timesheet within the required timeframe.
• Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
• Feed information to HRBP in terms of disciplinary issues in a timeous manner.
• Communicate terminations, new recruitments, disciplinary support timeously and ensure the correct procedures are/were followed.
• Process leave records, if assigned as leave impersonator.

• Prepare IDNs (As and when required)
• Manage Petty Cash and ensure procedure is followed (if required)
• Receive and process cash payments from clients honestly and accurately.
• Request new customer accounts be opened.
• Raise and follow-up on Purchase Orders.
• Arrange and follow-up payment for CBD or COD suppliers.
• Providing instructions to Finance for invoicing.
• Feeding information to Finance as and when required.
• Ensure accurate and timeous frontloading, if and when required.
• Process and submit claims as per company procedure within deadlines.

• Ensure prompt and efficient handling of samples as trained and per applicable procedure.
• Attend to all operational matters related to work in progress at sample reception and new instructions received from customers / line Manager.
• Preparation of test reports, emailing of results to customers, manual and electronic filing of job and / or test report.

• Ensure fire fighter and first aider certificates are in place and inform OI Officer timeously when the certificates are to expire.
• Assist manager to ensure proper induction training are done for new staff.
• Communicate SGS health and safety communication to the rest of the reporting commercial/regional staff.
• Drive the rolling out of mandatory training as communicated by SGS to meet the set deadlines.
• Adhere to all quality and safety requirements of the SGS management system.
• Actively participate in safety related activities.
• Always wear appropriate protective clothing.
• Adhere to all relevant HSE procedures and protocols.
• Keep workplace and equipment neat and tidy.
• Report deviations and communicate instructions to improve and maintain the quality system.
• Provide SHE administrative and other duties if appointed.

• Grade 12
• Language: Proficiency in English and Afrikaans (Read, write, speak)
• Computer literacy in Word, Excel, Outlook

SGS