Senior Payroll Administrator

Paarl, Western Cape
Permanent
Full-time

2 months ago
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Are you a payroll guru who gets excited about numbers, process improvements, and doing things right the first time? At United Exports, we’re looking for someone who thrives in a fast-paced environment and brings both precision and passion to the table.In this role, you’ll take ownership of the full payroll function across multiple farms and entities - ensuring accuracy, compliance, and efficiency every step of the way. You’ll work closely with the Payroll Manager and provide day-to-day guidance to Payroll Administrators while keeping everything running smoothly and on time.Key Performance Outputs

Collect, calculate, and input data to ensure accurate salary, overtime, deductions, and leave processing.

Review and prepare payroll for final approval and ensure payment is processed to all employees by the 25th of each month.

Guide and support Payroll Administrators in daily tasks, ensuring consistent standards across all entities.

Accurately process final pay, leave balances, and statutory reporting for exits; ensure timely setup for new employees.

Monitor and ensure leave is captured correctly and leave balances are updated and reported monthly.

Keep payroll processes aligned with legislation including BCEA, LRA, SARS, UIF, COIDA, and SDLA requirements.

Compile monthly payroll reports, earnings summaries, and statutory reconciliations for internal and external stakeholders.

Submit UIF declarations, respond to UI-19 requests, and ensure COIDA records are complete and submitted annually.

Ensure all data in the payroll system is accurate and up to date; manage integrations with tax and HR systems.

Provide timely support to employees and managers regarding payroll, deductions, benefits, and employment confirmations.

Process and approve changes in salaries, deductions, job grades, or benefits following internal procedures.

Assist in payroll audits by preparing accurate data, reports, and responding to audit queries.

RequirementsEducation / Qualification

Degree or Diploma qualification in Payroll, HR or Finance.

Minimum 5 years’ experience in performing the full payroll function and 3 years’ experience in a supervisory capacity.

SAGE 300 Proficient
Working knowledge of BCEA, LRA, EEA, UIA, and SDLA.

Working knowledge of SARS legislation, e-filing and e@syfile, as well as bi-annual submissions.

Working knowledge of COIDA and annual submissions.

Functional / Technical

Excellent communication and computer skills.

Attention to detail.

Excellent time management skills.

Advanced Excel skills.

Ability to interpret policies, written communication and payroll data.

Ability to be pro-active within the area of responsibility.

Result and detail orientated.

Analytical ability in recognizing and anticipating possible labour relations implications.

United Exports