Executive Assistant

• Administrative support to company principals: calendar + inbox management, meeting prep, action tracking, and follow-ups.
• Project coordination & management: create/maintain tasks, dependencies, owners, and due dates in Asana; help keep project docs tidy in Google Drive.
• Stakeholder communications: handle calls and messages with clients, contractors, and vendors via WhatsApp/phone/email (and Slack if used).
• Property & ops tooling: support workflows in Buildium (or similar) for work orders, vendor coordination, and documentation.
• Bookkeeping (as needed): assist with QuickBooks tasks such as basic coding, AP/AR entry, and pulling simple reports—scope depends on candidate strength.
• Quality & detail: ensure high-quality output, clean documentation, and reliable follow-through across all tasks.

• Hands-on experience with QuickBooks, Asana, and Google Workspace.
• Familiarity with project/property management tools (Buildium or equivalent preferred).
• A bachelor’s degree is beneficial but not mandatory.
• Prior experience in administrative roles, ideally in property management or project coordination.
• Excellent spoken and written communication, comfortable with calls and client-facing updates.
• Strong attention to detail, quality standards, and professionalism.
• Self-managing: able to plan work, meet deadlines, and escalate risks early.
• Comfortable using WhatsApp and (potentially) Slack for daily communication.

• Calendar & inbox hygiene: daily triage completed; conflicts resolved proactively.
• Project visibility: live Asana boards with clear owners, dates, and status; weekly updates to principals.
• Stakeholder responsiveness: same-day responses internally; within 1 business day for vendors/clients.
• Documentation quality: organized files, accurate notes, and audit-ready records.
• Bookkeeping assist (if in scope): tasks completed on time with minimal rework.

Somewhere