Admin & Bookkeeper - Centurion

Pretoria, Gauteng
Permanent
Full-time

16 days ago

Our client based in Centurion is looking to appoint a detail-oriented and reliable Admin & Bookkeeper.Responsibilities:Recording Financial Transactions

Sales (invoices, receipts)
Purchases (bills, purchase orders)
Bank transactions (deposits, withdrawals, transfers)
Cash transactions (petty cash, till cash)

Managing Accounts Payable

Entering supplier invoices
Tracking due dates and making payments
Reconciling supplier statements

Managing Accounts Receivable

Creating and sending customer invoices
Recording customer payments
Following up on overdue accounts

Bank Reconciliation

Matching internal records with bank statements
Identifying discrepancies or missing transactions

Payroll Processing (if applicable)

Recording payroll expenses
Tracking employee deductions and benefits
Calculating PAYE, UIF, and other statutory contributions

Journal Entries

Recording adjusting entries for accruals, depreciation, provisions
Reallocating expenses and correcting errors

Maintaining the General Ledger

Organising all accounts (assets, liabilities, income, expenses)
Keeping the books balanced (debits = credits)

Tax Compliance Support

Calculating and recording VAT
Preparing for income tax submissions
Keep supporting documents for audits

Financial Reporting

Preparing trial balance
Assisting with the preparation of the income statement, balance sheet, and cash flow statements

Inventory and Asset Tracking

Recording inventory purchases and usage
Maintaining fixed asset registers

E-Commerce Bookkeeping Functions

Integrating online sales platforms with accounting software (e.g. Shopify, WooCommerce, Takealot)
Recording online sales and merchant fee deductions (e.g. PayFast, PayPal, Yoco)
Reconciling payment gateways with bank deposits
Managing refunds, chargebacks, and returns
Calculating shipping costs and expenses
Tracking stock movements across online and physical locations
Recording advertising and digital marketing expenses (e.g. Google Ads, Facebook Ads)
Monitoring sales tax/VAT compliance across jurisdictions (if applicable)

Supply Chain Management Support

Coordinating purchase orders and supplier deliveries
Tracking the cost of goods sold (COGS) and landed costs
Monitoring lead times and delivery schedules
Assisting in vendor evaluation and contract management
Recording logistics, warehousing, and fulfilment expenses
Supporting demand forecasting through historical data analysis
Liaising between procurement, finance, and inventory management functions

Administrative and Operational Oversight

Handling supplier registrations and vendor onboarding documentation
Preparing and submitting tenders, quotes, and compliance documents
Maintaining company records, licences, and statutory registrations
Scheduling and supporting internal operational meetings
Coordinating insurance, security, utilities, and premises-related tasks
Ensuring workflow integration across departments
Overseeing the day-to-day functioning of the business operations and supporting strategic initiatives

Requirments:Matric certificateA relevant tertiary qualification in Accounting, Bookkeeping, or Business Administration (advantageous)Minimum of 2 years’ experience in a similar role (administration & bookkeeping)Proficient in accounting software such as Pastel, SAGE, or similar systemsCompetent in Microsoft Office, especially Excel, Word, and OutlookExcellent organizational and time management skillsStrong numerical ability and attention to detailEffective communication skills – both verbal and writtenAbility to work independently and take initiativeReliable, trustworthy, and able to handle confidential informationFluent in English (Afrikaans is an advantage)

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