Assistant Administrator: Data Capturing
- North West
- Permanent
- Full-time
Valid driving license Code 8
Be declared medically fit for the position and environment, as determine by a risk-based medical examination at the relevant Sibanye Gold Occupational Health CentreAdvantageous requirements:
Secretarial experience would be advantageousKey responsibilities include:Effective telephone answering
Accurate delivery of messages
General Office administration and housekeeping
Management of diaries
Availability of stocks
Effective and accurate minutes taking
Timeous sending of agenda and minutes
Supportive to team requirements
Response to urgent requests
Client orientation
Perception of service from external users
Effective Administrative Duties
Timely and accurate document preparation, some standard and other ad hoc
Presentation preparation (i.e. on Power point)
Maintenance of departmental systems (e.g. filing both physical and electronic, mail handling)
General Office Administration
Ensure information accessibility in administrator absence
Maintain stocks of routine supplies
Process orders for departmental staff
Performs telephone duties for the department – relaying of calls, taking of messages, providing assistance when within her scope (requires intimate knowledge of the department)
Deals with routine queries and requests (this requires a good knowledge of the departmental procedures and systems) – the administrator is the first line of contact with the clients insofar as administrative matters
Makes a wide range of arrangements to support team (e.g. set up visits to trainees both on site and at tertiary institutions/meetings).
Conducts low level projects that are of an administrative nature
Awareness of computer system developments and applications or training that could assist in this administrative role
Setting up of minutes and agendas and distributing them
Ensure that the work flow in the secretarial area matches the requirement of the Operation
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