Tender Administrator - Port Elizabeth

• Grade 12 (Matric).
• Minimum of 4 years’ relevant working experience.
• Background or experience in the construction/electrical field is advantageous (not essential).
• Excellent time management skills and the ability to work under pressure.
• Willingness to work extra hours when required.
• Ability to thrive in a high-stress environment.
• Valid Driver’s License.
• Sober habits with a good attendance record.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong problem-solving and decision-making abilities.
• Proven ability to meet deadlines.

• Search for tender advertisements via newspapers, CIDB, EasyTenders, and related websites.
• Request and manage funds to purchase tender documents.
• Liaise with courier companies to collect and deliver documents to/from client offices.
• Download and print relevant tender documents.
• Review documents and make notes of all requirements.
• Update the Tender WhatsApp group weekly with current tenders.
• Maintain the whiteboard and update the tender schedule with briefing dates, closing dates, times, and locations.
• Prepare and compile all necessary documents for tender submissions (e.g. CVs of key personnel, company documents, returnables).
• Request pricing from relevant suppliers.
• Type and format Bills of Quantities.
• Confirm management availability for document review and sign-off.
• Make and file copies of all submitted tender documents.
• Follow up on tender outcomes and update tracking spreadsheets accordingly.
• File and organize all tender documentation by tender number.
• Assist with pricing for minor works.
• Register the company on supplier databases.
• Handle requests for extension of tender validities.
• Maintain updated records of tender results in both hard and soft copy formats, and store them securely on the server.

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