Retail Leasing Consultant

• Ensure that Lease Proposals are signed correctly and all approvals are in place

• Compile Tenant files for all Tenants

• Draft and send Tenant Releases to Tenant coordinator, QS and Architect

• Accurate typing and administration of Lease Agreements

• Follow up on outstanding Leases

• Follow up on outstanding Deposits / IBG's

• Follow up on outstanding FICA documents

• Resolve any lease-related queries with tenants

• Obtaining necessary approvals where required from the Development Manager, Legal Manager, or Landlord

• Be in charge of lease register

• Professional tenant liaison

• Generate, compile and audit Lease agreements in accordance with signed Offer to lease

• Distribute and monitor signature of Lease agreements

• Forward Lease Agreements to Landlord for signature

• Distribute copies to tenants and original lease agreements to relevant management company

• Ensure accurate storage and security of original documentation

• Ensure that all lease administration costs are raised

• Ensure Tenant Installation invoices are received and signed off by Tenant co-ordinator

• Forward Tenant Installation invoices to QS and Finance for payment

• Ensure that Income and Leasing schedule of developments is always updated with latest comments

• Compile accurate lease commission calculations to be forwarded to the General Manager

• Ensure that commission is paid to Retail department by Developments / applicable Landlord

• Ensure that lease administration costs are paid to Retail and that Retail budget is updated accordingly

• Provide finance with information to raise invoices for external clients – payable to Retail

• Follow up on payments from external clients

• Compile accurate lease commission calculations to be forwarded to the Retail Administration Manager

• Accurately perform monthly audit reports regarding all signed leases including commission claims received to ensure that the legal department criteria have been met and implemented

• Prepare for the outstanding lease meeting with the Retail Team and Brokers

• Ensure that commission calculations are correct

• Prepare stamp duty calculations (where applicable)

• Ensure that Developments are refunded stamp duty paid on behalf of Landlord

• Update tenant contact details

• Filing and administration

• Contact new prospective tenants and forward them information on developments

• Perform all any other duties as reasonably required from time to time by the Divisional Head

• Filing systems to be accurate and in order

• Arranging admin associated with business travel e.g., delivery and collection of documents

Ability Recruitment