Lead Document Controller - 12 month contract

Cape Town, Western Cape
Permanent
Full-time

1 month ago

Overview:Want to join a frontrunner in renewable energy that is actively seeking early entry into new markets globally? Since the establishment in 2007, Scatec has acquired extensive knowledge and experience in developing, building, and operating solar, wind and hydro power plants and storage solutions. Driven by our company values and competent global workforce, we aim to deliver competitive and sustainable renewable energy globally; protect our environment and improve quality of life through innovative integration of technology; and create shareholder value. We are present on four continents and are headquartered in Oslo, Norway.Main purpose of the positionCurrently we are looking for a Lead Document Controller in Cape Town, South Africa to be part of our global team working together towards our vision – Improving our future. As our Lead Document Controller, you will be responsible for the management of all controlled project documents during project structuring and execution phases. Securing that the Document Management on projects and on Governing Documents is handled in accordance with our internal procedures and contract requirements and implemented in an efficient and uniform way.Main responsibilities

Overall responsibility to develop, improve and ensure compliance with Project Document Management Procedures and deliverables.
Overall responsibility to ensure sufficient document management of Governing Documents, including follow up of expired documents.
Supervise the Document Control Department including the employees, ensure proper staffing and that projects are sufficiently manned.
Ensure all projects are in control of documentation and manage change in a robust way and reporting of document status of projects. Overall responsibility to ensure project documentation (TTO Package) is handed over to the Client.
Overall responsibility to update training material (including gamified training) and ensure new employees are sufficiently trained in Document Management (both projects and Governing Documents).
Responsibility to maintain and update the Document Management system as required – propose solutions and facilitate, interfacing with the IT department and other parts of Scatec for the continuous improvement of processes.
Support corporate activities related to ISO Certification.
Support Project Control Activities.

Qualifications and competencies

Degree or a related field
5+ years Document Control experience, preferably on EPC/Construction projects
2+ years Managing a team
Proven experience working with, the life cycle of all documents on a project from start to finish and architectural structure of the DMS flow process
Basic understanding of ISO9001 requirements
Fluent both written and spoken in English and French advantageous
Ability to do training on document management system, processes and procedure with all stakeholders
Demonstrate understanding in document mapping between Procedures and Project needs

Personal characteristicsIt is part of every employee’s terms of reference to contribute to Scatec's vision: Improving our Future and adhere to our company values which are:

Predictable: demonstrate clear communication and listening skills, shares information in an open and honest way
Driving results: demonstrate determination, pro-activeness, can prioritize and work independently
Changemaker: demonstrate entrepreneurship, can challenge, fast learner, take initiates and adjust
Working together: demonstrate teamwork, shares responsibilities, can compromise, has a can-do attitude

For this particular role we also expect

Demonstrated ability to prioritize and handle a substantial workload to agreed time schedule
Ability to Identify complex problems, review related information to develop and evaluate options and implement solutions
Detail-oriented and capable of driving multiple projects simultaneously
Strong oral and written communication skills
Strong interpersonal skills, professionalism, and ability to work closely with members of different business groups and functions of a global company at all levels

Additional information:

Must be able to work in a fast-paced and deadline driven environment
Must be able to work extended hours when required

We offerScatec is an exciting, innovative, and ambitious company operating in a growing industry. We offer a challenging and interesting position where you will be part of a flexible, diverse, and truly international working environment consisting of highly competent and committed colleagues with a positive drive to make a difference.Scatec is an equal opportunity employer and values diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other basis protected by appropriate law. All hiring decisions are made based on merit, competence, and business need.Applications will be processed on a continuous basis.

Scatec

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