Operations Coordinator
- Gauteng
- Permanent
- Full-time
- Manage and update trip master files and trip sheets
- Prepare all dispatch documentation including loading instructions, barcodes, and driver briefings
- Issue orders for tolls, fuel, and subsistence
- Manage export documentation, including pre-clearance communication and document splitting
- Monitor monthly loading site requirements (e.g., Natref expiries)
- Coordinate with Harare for renewals and maintain training records for driver site access
- Conduct monthly permanent seal checks and ensure seal protocol is adhered to
- Finalise trips with accurate POD splitting and document control
- Maintain Google Sheet tracking system (“AJAX”) and provide daily fleet and customer updates
- Monitor and report route deviations, unauthorised stops, and maintain Sendem hotspot records
- Reconcile monthly documentation with licensing consultants (Pretoria Vervoerkonsultante)
- Coordinate registration, license renewals, and SARS Bonded Goods compliance
- Categorise, assess, and manage approvals for traffic fines
- Investigate incidents/accidents and compile detailed reports
- Compile monthly fuel and toll budgets with weekly usage updates
- Coordinate intercompany and client communications
- Assist with load optimisation, tolls database updates, and route surveys
- Participate in WhatsApp groups and daily operational meetings
- General IT assistance, bank cash collections, POD deliveries, and ad hoc admin support
- Act as designated person for hazardous chemicals
- Serve as fire prevention coordinator and qualified loading/offloading supervisor for dangerous goods
- Responsible for accident investigation and compliance documentation
- 3-5 years' experience in logistics coordination, transport dispatch or fleet control
- Prior exposure to dangerous goods or FMCG logistics preferred
- Strong knowledge of vehicle permits, licensing, and bonded goods regulations
- Hands-on experience with route planning, tracking software, and fleet monitoring
- Strong computer literacy - Microsoft Excel, Google Sheets, Outlook
- Excellent organisational, communication, and problem-solving skills
- Ability to manage pressure and meet tight deadlines in a fast-paced environment
- Valid driver's licence
Send your CV to or visit rporecruitment.co.za
You can also connect with Joshua Murphy at or on LinkedIn.Only shortlisted candidates will be contacted within 3 days. Otherwise, we'll keep your details on file for future roles.