Assistant Company Secretary
- Gauteng
- Permanent
- Full-time
- Provide effective administration for all meetings (AGM, Board and Board subcommittees)
- Draft agendas, in consultation with Management and Chairperson/s, and liaise with Directors/Committee members
- Provide input into Board/Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites
- Ensure the timeous Collation and dispatch of board packs and support to members and invitees
- Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons and member scrutiny.
- Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings.
- Electronic recording and preservation/safeguard of all proceedings of Board and Committees meetings;
- Prepare extracts of resolution and minutes for all Board; AGM and Committees proceedings;
- Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and/or actioning).
- Assist Company Secretary with drafting reports to Management, Board and Committees.
- Ensure and track timely filing of all statutory returns and forms, such as annual returns; forms for director & officers’ appointments and resignations; e.g., Register and de-register directors both on CIPC;
- Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC
- Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best Practices and Principles (King IV Report), and related applicable legislation
- Review of the Committees and Board mandates and ensure that they remain in line with leading practice;
- Effective facilitation of Board Processes i.e., Contribute to Corporate Secretariat efforts to enhance the effectiveness and functioning of the Governance committees.Key Measures
- Undertake any ad hoc duties as guided by the Company Secretary.
- Effective shareholder’s Meeting (AGM), Board and Governance Committee’s administration;
- Accurate recording of meeting discussions and resolutions Up to date records, filing, etc.
- Timely dispatching of Shareholder meeting notices, Board ad Board Committees packs;Qualifications & Experience
- A minimum of three-year degree in relevant field (e.g.,BCom, B Proc, LLB) with courses in company law or corporate governance).
- Post graduate Diploma or equivalent in Applied Corporate Governance will be an added advantage
- Certification with the Chartered Governance Institute of Southern Africa will serve as an advantage.
- Experience in the financial services industry will serve as an advantage.
- Admission as an attorney or advocate of the High Court of South Africa will serve as an advantage.
- Experience in implementing strategy, plans, programmes and procedures.
- Experience in developing, implementing and delivering significant legal and policy research projects.
- Knowledge of relevant legislation (e.g. Insurance Act PFMA and Treasury Regulations), compliance and governance requirements (including King Codes of Good Practice)
- At least three (3)years’ experience in a corporate secretariat environment is essential.
- Extensive experience in Board Committee and Board minute taking is essential.
- A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings.
- An excellent command of English, both written and verbal is a requirement of the role.
- Must be proficient in the use of MS Word, Excel and Board pack solutionsPlease call us on 0100300127NB: Should you not hear from us within 6weeks, please consider your application unsuccessful.For more information please contact:Abigail Takawira