Data Capture

• Receives, sorts and processes documents in accordance with each specific client requirement
• Sort documents by removing staples, pins and clips as required
• Apply document barcodes to specified documents
• Prep/Index according to client requirements - accuracy and attention to detail is essential
• Link documents correctly to file/file dividers and temp folder
• Image documents as per client requirement
• Check that the images are the right page up, blank pages are deleted, quality of image, number of pages correspond
• Quality control and verifying of indexing and imaging. Ensuring that all capturing, indexing, and imaging details as per each specific client have been 100% correctly processed
• Correction of any errors
• Logging and reporting of errors made for remedial training of indexing and imaging staff
• Scan file/folder into e-Scanner locations for image transfer
• Print required picklist once images have transferred
• Scan file into the e-Tracker location for tracking purposes
• Print picklist for transfer to Vault location
• Interfiling and ensuring that all documents in the folder have been scanned and linked to the file.
• Cross reference check that the temp folder is clear/empty on the system.
• Creation of new files
• Releases processes
• Mail room functions - dispatching and receiving files
• Receiving and dispatching acknowledgements and distribution to various divisions
• Monitoring and processing all archive storage and request requirements
• Flexibility to perform in various functions, various departments, and various locations
• Whilst attention to accuracy is vitally important - efficiency and processing volumes achieved daily are as important
• Maintaining client confidentiality - adhering to all POPI requirements
• Ensuring that SLA requirements are met by managing work time efficiently
• Adhere to work site policies, procedures, and safety requirements
• Communicate to the Team Leaders on matters that need to be addressed or in cases of instructions that are not clear.

• Degree
• SA citizensÂ
• Computer keyboard literate
• Must be able to type quickly and accuratelyÂ
• Ability to pay attention to detailÂ
• Quality DrivenÂ
• Good Understanding and ability to follow process requirementsÂ
• Ability to operate efficiently under pressure - and maintain required daily processing stats and to meet client SLA'sÂ
• Strong sense of ownership and pride in work outputÂ
• Good diligent time keepingÂ

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