Office Administrator

• Matric, further education highly advantageous
• Proficient in Word and Excel
• Minimum 1 - 2 years in similar role
• Have a reliable means of transport
• Experience working in a busy Administration and Reception role
• Excellent communication skills in English and Afrikaans

• Provide an efficient warm and welcoming introduction to all customers entering the show room/office or calling on the phone to promote a positive professional image of the company
• Answering, screening, and forwarding calls in a timeous and professional manner
• Dealing with customer queries / complaints / orders and ensuring that their needs are met
• Oversee maintenance of the office, equipment, aircons and plumbing as well as ensuring that any tenant is looked after in the same way as prescribed by the body corporate rules
• Managing the leads list and allocating to the Sales Representatives
• Manage Petty Cash, reconcile and report to my finance department
• Ensure all necessary slips/invoices are sent to my finance department in a timeous manner with the correct billing address
• Create and manage all quotations/invoices for my service department and check that all outstanding payments are made timeously (either by emailing or calling the client).
• Filing, Scanning through emails to staff and clients
• Manage the companys vehicle licenses and renewals
• Order and distribute office supplies as requested and go shopping for groceries at Makro weekly/monthly as required
• Purchase Electricity for the office as required.
• Purchase Cake for Birthdays that fall within the week.

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