Project Accountant

• Review and approve (according to and/or in compliance with company-wide project fundamentals) project set-ups and assures that contracts, project plans, work breakdown schedules and resource allocations (RP) are in place.
• Prepare accurate and timely billings.
• Review contract invoicing/pricing terms and enters accurate billing terms in the Management Information System (MIS).
• Contact client’s accounting representative for appropriate invoicing requirements before the first invoice is issued.
• Maintain contact with client representative as necessary during project billing duration. Same process for subconsultants as well.
• Transfer misapplied time and expenses to correct projects within the MIS. This includes appropriate coordination on approval of transfers. Documents transfers of project-to-project time in billing file for audit trail.
• Assist project managers with the coordination and monitoring of billings and collections.
• Handle billing voids and write-offs with appropriate approvals as needed.
• Maintain project invoice and project contract files, as well as subconsultant files.
• Assist in completing lien waivers and release of claims forms.
• Initiate project close out to ensure all data in the Management Information System (MIS) record is correct and complete.
• Review and monitors subconsultant contracts, invoicing, insurance certificates and other required documents are complete and linked appropriately.
• Assist project management and Risk Management Team as needed in reviewing Woolpert PSA contracts as well as external client contracts.
• Assist project management and Risk Management Team as needed in reviewing Woolpert change orders and providing direct follow up with clients on status of change orders.
• Review collection issues, maintains monthly AR Ledger comments and makes direct client contact when applicable. Follows-up with Project Financial Analyst Level if collection attempts are unsuccessful (at 60 days outstanding.)
• Update unbilled report on monthly basis indicating why WIP was held and/or written off.
• Update unexecuted status on contract when appropriate contract documentation is linked in the MIS. This includes verifying contract signing authority.
• Ensure the CSP process is being followed.
• Participate in company-wide initiatives as needed, to include quality assurance and continuous improvement initiatives.

• Must have a BCom Accounting (or related) with 4 years related experience or BCom Honors Accounting with 2 years related experience or 4 years related experience.
• Must be able to work US hours between 14:00 and 23:00
• Proficiency with Accounting Systems and various reports required.
• Must be mentally and physically capable of performing all essential duties required of the position.
• Must possess above average Microsoft Office suite skills.
• Must be proficient with Adobe products, database management software and the Internet.
• Must maintain positive working relationships with others, both internally and externally.
• Must work equally well with all levels of management, clients and employees.
• Must demonstrate excellent oral and written communication skills.
• Must be able to anticipate, understand and respond to the needs of internal and external clients.
• Must be able to work collaboratively and effectively with others to set goals, resolve problems, and make decisions to enhance organization effectiveness.
• Must demonstrate the ability to undertake self-directed tasks when necessary.
• Must possess strong conflict resolution skills.
• Must demonstrate excellent time management skills.
• Must demonstrate excellent attention to detail.
• Must demonstrate above average analytical skills.
• Must have above average MIS, accounting and financial skills.
• Must demonstrate the capacity to prioritize by assessing situations to determine urgency.
• Must be able to develop a work schedule, set goals, create/implement action plans and monitor progress towards goals.
• Must demonstrate the ability to make clear, timely decisions.
• Must be able to work overtime as needed.
• Must be able to travel occasionally.

• Diverse experiences: Work on meaningful projects that improve quality of life around the world.
• Freedom to work program: Set your own schedule and location (as appropriate).
• Principal program: Earn the opportunity to become an owner of the firm.
• Flexible vacation
• Career development: Explore a wide range of learning and growth opportunities within and across industries.
• Health, life, vision, and dental insurance: Cover all your medical bases.
• Paid sick time, fitness reimbursement, pet insurance, identity protection, technology stipend, employee assistance program, and more: Choose the benefits that work best for you.

Woolpert