Procurement Controller

• Matric or A Tertiary qualification would be advantageous.
• Drivers license and own transports.
• 3-5 years industry related experience.
• Good communication and team collaboration.

• Create stock items on Eazy and ensure all fields are correctly filled.
• Verify 3-month usage history before setting reorder levels.
• Conduct monthly stock takes and input data into Eazy.
• Investigate and resolve stock count variations.
• Print and obtain GM authorization for final stock take sheets.

• Run daily reorder level reports.
• Raise stock purchase orders based on quotes and reorder levels.
• Validate quoted prices before placing orders.
• Obtain authorization before sending purchase orders to suppliers.

• Request supplier quotes based on Bill of Materials (BOM).
• Negotiate for best prices and confirm correctness of quotes.
• Group and evaluate quotes before raising orders.
• Use accurate job card numbers, cost centres, and delivery details.
• Apply maximum available trade discounts.
• Ensure order approval as per mandate before placement.

• Cancel and reissue incorrect ordersdo not copy or edit old ones.
• Update delivery dates daily for order tracking.
• Confirm receipt dates reflect actual delivery.
• Book call-out spares against van stock and freight against job numbers.
• Allocate welding gas to the correct cost centre.

• Retain purchase order until Goods Received Note (GRN) is received.
• Ensure delivery paperwork matches goods and process accurately on Eazy.
• Compare delivery notes/invoices to orders/quotes and resolve discrepancies.
• Request credit notes as necessary and update receipt records.
• Keep undelivered order items open in the system.
• Follow up on outstanding orders.
• Ensure monthly delivery/collection is recorded before month-end.
• Submit all order documents to accounting for daily verification.
• Export daily supplier CSV files and match with physical documents.

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