Bids-Tender Administrator
UT Information Technologies & Greenro Solutions
- Midrand, Johannesburg
- Permanent
- Full-time
N4-N6 or Certification in Sales or Marketing or Administration.N Diploma in Electrical Engineering (Advantage)Required: Experience1-2 Years' Experience working in Admin with Large Volume of Paperwork.
1-2 Years Administration of New Bid/Tenders (Start to Finish)
Analysing the Tender Evaluation Criteria and Compliance.Required: KnowledgeStrong knowledge of bid/tender best practices and processes.
Verifiable track record in bid coordination and completion of compliant bids.Job Specification & Key ResponsibilitiesTo contribute towards team cohesion to achieve results of professional bid environment.
Planning and coordinating the submission of Bids proposal and tender documents ensuring that submission deadlines are met, and the business submit the best Completed Tender proposal possible
Printing, Completing, assembling, binding and dispatching the final proposal / tender documents
Read the Tender in order to understand Company Returnable including the Functionality Criteria and draft a Checklist.
Improving and updating existing generic (non-technical) content used within proposal documents
Writing and editing new content which can be subsequently reused in future tender documents
Quality assurance and proof reading of the final proposal / tender documents
Coordinating and improving the tender submission process
Co-ordination, compilation, accurately and timeously completion of tender documents
Ensuring compliance to tender administrative and mandatory requirements
Review of CV's, Qualifications, References, Company returnable documents and Certificates to align to mandatory tender requirements.
Ensure Tender information kept on SharePoint is updated and properly logged in appropriate folders providing efficient response time to pull up data on the SharePoint.
Ensure that the bid process is followed, and proper templates are used.
Follow up on tenders submitted and maintain a database.
Update all spreadsheets, databases and records
Maintain necessary filling system on a monthly basis.
Certifying Documents & Qualifications at SAPS when required
Taking Minutes of Sales/Tender Meetings
Managing the Sales Email Communication on Outlook
Submission of Tenders when required
Relieve Receptionist and sit at Reception area when required
Provide general administrative and other clerical support as assigned