Debtors Controller/Office Manager

• Grade 12, Basic accounting Diploma advantageous
• Proficient in Excel (v-lookups/H-lookups/formulas) word/outlook
• Experience with Xero an advantage.
• Bilingual (English speak / Afrikaans understand)
• Presentable with outgoing well-spoken, confident & friendly communication skills
• Excellent financial acumen with accounts
• Own transport essential
• Ability to take on responsibilities, use initiative and work well in a team & independently

• Reporting to the Director and Financial Manager
• Tracking of Servicing invoicing for both Cape Town and Durban branches
• Reconciliation of all closed services per month invoiced.
• Follow up on outstanding accounts
• Create proforma invoices and track deposits (request deposits)
• Final Invoice send to customer upon finalisation of job
• Job Costing Installations
• Ensure job costings accurate and complete for the month (Dbn/Cpt/Jhb)
• Cost of Sales report (monthly) Services/Spares (Cpt/Dbn/Jhb)
• Certificates (SASA/SAGA/AASA annual) to client upon completion of job and receipt of final payment
• Assist with insurance Claims (Dbn/Cpt/Jhb)
• Trade manage WIP/check proformas converted correctly to invoices distributed to client
• Manage rental agreements
• Xero process invoice/credit notes daily - allocation of receipt from/to WIP and daily receipts to closed jobs.
• Manage client enquiries telephonically helping and going the extra mile ensuring you can get back to them with exact information required
• Build sound relationships with clients, enjoy being the go to person when help is needed
• Registrations of any new contract fitters that are working on site
• Record daily hours worked by all employees, complete monthly and weekly schedules
• Checking of working hours and daily signing in and out
• Managing sick leave schedules and administration required
• Managing inhouse database of customer lists
• Ensure that jobs being worked on are updated daily as to the current fitment status
• Manage costing compilations for all work requirements
• Oversee HR for staff with opening new files, drawing up contracts, issuing of payslips
• Manage transport invoices at month end
• Ensure administration for health and safety compilation is updated and on file when needed
• Manage the royalties programme
• For rental units ensure month rental and water and sewerage accounts are issued timeously and payments are received
• Reconciliation of vehicle fleet for Cape Town, Johannesburg and Durban

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