Secretary (Academic Department)

Talent Genie

Port Elizabeth, Eastern Cape
Permanent
Full-time

1 month ago

CORE PURPOSE OF JOBThe incumbent is expected to deliver a comprehensive administrative and secretarial function to one of the departments in the Department of Public Management and Leadership to ensure the efficient and effective functioning of the Department.KEY PERFORMANCE AREASInternal support * Provide secretarial support to the department and HOD

Preparation and support in organising of departmental meetings and events and collaborate with other institutional departments (if required)
Maintaining an online filing system for departmental documentation
Entering and calculation of marks, generating of Marks Reports on ITS
Knowledge of working with a budget and capturing requisitions and following up with the relevant people
Execution of financial transactions such as sending and following up on accounts including processing of

online appointments. * Reporting and following up on maintenance requirements and staff requests regarding conference travel arrangements, printing of study material and academic marks queries

Interact with students and members of the public on a daily basis in a high-pressure higher education context
Communicate and collaborate with external service providers as and when required.

CORE COMPETENCIES1. Advanced knowledge of professional secretarial and office management tasks.2. Demonstrated accuracy in financial administration skills.3. Knowledge of applicable university policies and protocols (contracts, operational budgets,)4. Demonstrated ability to work well in a multicultural, diverse and high-pressure environment and to deal with and resolve issues, problems, conflicts, and any crisis situation that may arise5. Ability to manage time and deliver high-quality work under pressure in a large and busy department.6. Excellent interpersonal skills.7. Working in Microsoft Word, EXCEL, Power-Point, Outlook, ITS and iEnablerREQUIREMENTS1. Matric/Grade 12 qualification.2. Relevant diploma/ degree in Administration/Public Management would be an added advantage.3. Completed two years work experience in a Secretarial or administrative assistant post at a University or Tertiary institution level.4.Proven ability to work in Microsoft Word, EXCEL, Power-Point, Outlook, ITS and iEnablerNelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan. No late applications will be accepted. The applications will close on Friday, 22 March 2024.

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