Regional Branch Operations Logistics and Admin Manager

Cape Town, Western Cape
Permanent
Full-time

1 month ago

NOTE: THIS ROLE IS ONLY OPEN TO AFRICAN MALES OR FEMALES (EE QUOTAS)The company wishes to employ a Regional Branch Operations Logistics and Admin Manager at our CLIENT's Branch in Western Cape.The successful incumbent will be based in Cape Town and report to the Regional Sales Manager, with a dotted line report to the Operations Director.A well organised person with at least 5 years' working experience and a strong background in managing the Branch Logistics, Warehouse and Transport Operations, together with all relevant branch administration, and people managment / supervision - together and a solid business or logistics or operations management Degree qualification to support experience. Must have worked in a branch environment - where hands on experience is needed and where you have been responsible for maintaining and improving office operations systems, supervising administrative staff, supervising stores and logistics staff, managing staff reports and performing certain administrative functions as required. Staff Supervision (Leadership) experience or overseeing staff work is essential. Responsible for maintaining a smooth flow of work and providing operational support for all business units including, admin, logistics, sales and technical teams.Total cost to company of R40 000 to R45000Basic salary R25 000 to R30 000 max50% Medical Aid (main member and dependents on Discovery classic saver50% Pension (7,5% employer contribution and 7.5% employee contribution)Performance Bonus paid in DecemberQualification and requirements:

A Business Management / Business Admin / Logistics/Supply chain/Operations Management or related business degree or BTech, or relevant qualification (minimum requirement NQF7)
Previous stock and logistics management experience essential.
A detailed knowledge and experience of the business administration field is extremely important.
Previous staff and administration management experience required.
Good people skills and conflict resolution ability.
The ability to demonstrate leadership skills, in a procedure driven environment.
The ability to work under pressure and adhere to tight deadlines.
The ability to lead and support the operations team in the smooth and efficient running of branch.

Skills required:

At least 5 years experience minimum
Experience in ideally a similar Medical Technology equipment, devices and/or consumables logistics and operational environment
Strong managment supervisory skills or worked in a senior role supervising staff
Some finance, budgeting and cost saving understanding
have excellent English communication skills, both written and verbal
organized, detail-oriented, and able to work within defined parameters
be analytical and methodical in your approach to problems
be motivated and results driven
be able to act quickly and decisively
have good IT skills
have a good eye for detail
Accpac (SAGE300) knowledge beneficial
Warehouse Management System (Granite) knowledge Beneficial

Logistics: Management and functioning of warehouse, deliveries and fleet

Monitoring vehicle tracking reports.
Ensure that fleet vehicles are inspected and maintained.
Managing current branch stockholdings.
Responsible to ensure that warehouse processes are adhered to: from inter branch transfers, invoicing, delivering goods to clients and credit notes/goods returned.
Resolving stock issues and overseeing internal stock transfers
Stock management and maintenance of Warehouse Management System (Granite)

Managing Internal Staff:

Supervise 8 staff members, including invoicing, reception, warehouse, drivers and cleaning staff.
Provide training, support, and guidance to enhance team efficiency and cohesiveness.
Conduct bi-annual performance appraisals
Manage staff leave applications
Maintain discipline regarding timekeeping and leave management.

Administration: Maintains office services

Manage office operations and procedures
Convey and monitor administrative tasks
Manage branch expenses within budget
Manage branch petty cash
Manage ordering of office requirements
Invoicing responsibilities

Manage office systems and operations:

Ensure adherence to established processes and procedures, identify and address performance and efficiency issues.
Coordinate with other departments to ensure that operations are able to best support the sales and technical teams to achieve their budgets.
Resolve customer queries and complaints or escalate to the relevant parties.

Budgeting: Oversee expense budgets and expenditure

Approve all branch expenses together with the Regional Sales Manager
Manage branch petty cash.
Manage ordering of office requirements.
Responsible to work together with the Regional Sales Manager and Operations Director to prepare and monitor the annual expense budget and expenditure.

The Focus Group

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