Executive Assistant - Insurance - JhbFull job descriptionJoin a dynamic team as an Executive Assistant in the insurance industry, where you'll be the essential support, managing documents, calendars, and confidential information, while also playing a key role in supporting the Managing Director with financial matters and seamlessly adapting to various roles within the organization.The Executive Assistant main objectives shall include the following:Filing important documents, such as reports, meeting notes, emails, and letters.Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments, and providing daily briefings.Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and brokers.Conducting research and creating reports on various topics based on the needs of the executive.Keeping important information and documents organized physically, and electronically.Maintaining a high degree of discretion and confidentiality.Getting to understand (thorough knowledge) of what each person is doing in the organisation in order to fill in, if need be, i.e., absenteeism, maternity cover, etc.Assisting the MD with financial related matters.Key Responsibilities will include the following (not an exhaustive list):Reporting excellenceRelationship building with key stakeholdersEnsure timeous and accurate completion of all administrationMeet ever-changing and multiple deadlines, managing day-to-day workflowSuccessfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the MD’s ability to effectively lead the companyPrioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressuresAttend meetings and discussions, as required, take minutes, and ensure action item follow-upWork with management to keep the MD apprised of all pertinent information such as schedules, opportunities, staff issues, and track needs, priorities, and follow-up of action pointsCoordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlinesEnsure MD is prepared for upcoming appointments by gathering materials necessary for each meetingConsolidate data and edit documents for accuracyAd-Hoc projects and other duties as requestedExperience:Minimum of 3 years within the insurance industry.Minimum of 5 years’ experience within a financial, administrative related role. Must know the difference between a “debit” and “credit”.Basic understanding of the FAIS act.Education/Qualifications:Matric qualification is a mandatory requirement.Tertiary qualification i.e., bachelor’s degree and/or National Diploma in finance and/or accounting (highly beneficial).RE (5) is pertinent/vital.Should ideally have Class of Business certificate in Provident/Pension Funds.Skills:The ideal candidate has a proven track record in accountability, possesses strong technical skills, including financial management and attributes of professionalism, quick responsiveness, and a proactive, self-starting attitude.Excellent written and verbal communication skills.Persuasive communication and listening skills.Friendly personality, with excellent interpersonal skills.Resilient spirit and persistent nature.Strong analytical skills with a goal-oriented mind.Presentation skills.Strong Microsoft Office skills i.e., Excel skills to be of a superior level.Familiarity with Arctitan, Profida, Everlytic, and SharePoint are beneficial for this role.Please apply directly to this vacancy should you be interested. If you have not received feedback to your application within 2 weeks, please consider it as unsuccessful.
