Company Secretarial Assistant

Cape Town, Western Cape
Permanent
Full-time

16 days ago

Overview:Our client, a leading global Asset Manager is seeking to hire a Company Secretarial Assistant. Our client’s company secretarial team is a global team with responsibility for maintaining the integrity of their corporate governance framework. They thrive on exceptional organizational prowess and attention to detail, strengths that are paramount in navigating a complex mix of legal and regulatory requirements. They are looking for an individual with exceptional organizational skills, a keen eye for detail and a robust understanding of legal and regulatory environments. This role requires a proactive approach to handling a broad range of responsibilities from organizing board and committee meetings, minute-taking and statutory filings, as well as being involved in a number of governance projects.Responsibilities:

Assist in arranging board and committee meetings including the building of board packs and following up on board action points
Coordinate and ensure the delivery of meeting materials; manage contribution deadlines and ensure the timely delivery, compilation/collation of materials using board portal software (Diligent) and distribution
Alongside other members of the team, be a contact point for the CoSec team and CoSec stakeholders including global NEDs
Coordinate and prepare responses to all ‘Know Your Client’ and due diligence requests
Minute taking
Assist in responding to company secretarial requests related to our European branches, as well as from other business units
Support the signatory authorization process and maintenance of signatory lists
Assist and oversee the maintenance of statutory records for relevant entities on Diligent Entities and ensure that the system is kept up to date and accurate
Support the annual review of terms of reference and the annual director declaration process
Provide admin support in relation to projects undertaken within the team, including tech enablement and the maintenance of platforms
Undertake relevant regulatory filings, including with CIPC
Manage Diligent accounts and control user access
Undertake project work as required
Assist and support colleagues in the Company Secretariat team as required

Requirements:

Minimum of two years previous company secretarial experience
Degree education preferred
ICSA qualified/part qualified preferred
Experience in using company secretarial software (specifically Diligent Entities (previously Blueprint) and Diligent Boards
Microsoft office suite

Attributes:

The ability to build and maintain meaningful relationships
Driven by results
A client focused and collaborative approach
Intellectual curiosity
Ability to analyze, interpret and assimilate information

Rory Mackie & Associates

Apply Now