Company Secretary (5-Year FTC)

• Provide inputs to the organisational strategy and Corporate Plan.
• Provide input into reviewing organisational activities and assist in recommending corrective actions if necessary.
• Enhance and implement treasury systems, processes, procedures, tools, and control systems.
• Implement controls within the section which minimize potential risk to stakeholders.
• Ensure monthly, quarterly, and annual reports are prepared accurately, maintained, and submitted timeously to all stakeholders.
• Manage preparation and support of all internal and external audits.
• Participate in management fora within the Company, contributing expertise to enable sound decision making.
• Facilitate departmental stakeholder communication through appropriate structures and systems.

• Provide legal advice and draft legal opinions / legal documents to ensure that business units operate within the legal framework.
• Conduct factual problem and dispute analysis through consultations.
• Assess contingency and reliability of available evidence and burden of proof.
• Conduct legal research on legal aspects of disputes or problem areas and provide legal opinion where necessary.
• Prepare memoranda to external attorneys and counsel as and when required.
• Track progress of implementation of outcomes of legal opinions.

• Responsible for ensuring that the legal framework and any supporting policies and procedures are clearly documented.
• Develop and implement processes to promote and sustain good corporate governance.
• Manage that the board and board committee charters and terms of reference are kept up to date and understood.
• Ensure that statutory documentation is properly compiled and timely circulated (board papers, register of Directors, Minutes, Articles, legislation for Board) and assist board committees with drafting of yearly work plans.
• Report to the company Board any failure on the part of the company or a director to comply with the Memorandum of Incorporation or rules of the company or the Act.
• Responsible to ensuring that company's annual financial statements are sent in accordance with the Act, to all the stakeholders entitled to it.
• Monitor compliance to Corporate Governance and compile a report to Board and EXMA.

• Advise the Board of Directors, through the chairperson, on all governance matters, and consider any improvements that could strengthen governance of the company.
• Draft Board and Committee meeting minutes and distribute the required actions to the relevant business units for implementation.
• Provide comprehensive practical support and guidance to directors, with particular emphasis on supporting the non-executive directors, the chairman of the board, the chairpersons of committees and the audit committee.
• Obtain appropriate responses and feedback to specific agenda items and matters arising from earlier meetings in board committee deliberations and raise matters that warrant attention.
• Monitor the implementation of the actions by various stakeholders and provide an evaluation report to EXMA and Board Committees.

• Plays a leading role in good governance by helping the Board and its committees function effectively and in accordance with their terms of reference and best practice.
• Manage meetings scheduling, proactively drafting the agenda, and ensuring that the presentations drawn are of high-quality up-to-date information prior to the meetings.
• Provide enabled environment for directors to contribute fully to board discussions and debate and to enhance the capability of the Board for good decision making.
• Manage and pursue follow up actions and report on matters arising.

• Ensure a subsidiary company policy exists to govern the relationship between the company and the subsidiary.
• Ensure subsidiaries have statutory regulations in place listing company secretary, directors, auditors and who are tasked to maintain statutory records.
• Report to EXMA and Board on the level of governance performance of subsidiaries and make the necessary recommendations to action remedies to existing gaps.

• Build effective working relationships with all board members, offering impartial advice and acting in the best interests of the company.
• Promote board development by assisting in the proper induction, orientation, ongoing training and education of directors with all development processes including board evaluation.
• Instrumental in the implementation of a rigorous annual board, committee and individual director assessment in their fiduciary and other governance responsibilities.
• Take the lead in developing tailored induction plans for new directors and devising a training plan for individual directors and the Board.

• Send submissions to CEO and recommend the training interventions required for Board for approval.
• Provide value add by fulfilling, or procuring the fulfilment of, these best practice governance requirements on behalf of the Chairman.

• Responsible for drafting the governance section of the companys annual report to maintain the quality standards of governance reporting.
• Ensure compliance in accordance with relevant policies, procedures and legal requirements, also ensure that all reports are made available to shareholders according to the relevant regulatory or listing requirements.
• Follow up on implementation of required actions as determined to ensure compliance achievement, and compile governance status report to the EXMA and the Board.
• Review and analyse current legislation and regulations to determine and confirm the areas of compliance.
• Utilise legislative compliance tool to gauge the level of compliance within the company's business strategic direction, areas of compliance, possible risks for non-compliance, and actions to prevent non-compliance.
• Promote ethics to ensure that company staff and Board of Directors disclose their business interest to prevent conflict of interest and follow up on non-compliance.
• Table an annual report to the Board on the level of compliance and alert the Board to any compliance irregularities during the course of the year.
• Manage data collection required from relevant sources, generate reports, make recommendations and submit to EXMA and Board for approval.
• Monitor business against the compliance requirements and take rectification actions where required.

• Manage relationships with different stakeholders, such as attorneys, counsel, business units, and other company stakeholders.
• Liaise and hold meetings with company management to articulate the Board's resolutions and ensure that actions taken are aligned.
• Network with key stakeholders, business formations, and other company clients to ensure that effective shareholder relations are maintained.
• As important link between the board and business he/she can coach management to understanding the expectations of, and value brought by the Board.

• A Degree in Law or Commerce and a relevant post graduate qualification. Chartered Governance Institute of South Africa (CGISA) Certification will be an added advantage.
• - Minimum of 10 years working experience in legal, governance or commercial advisory environment with at least 3 years as a Company Secretary or in company secretariat consulting

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