Executive Assistant (with Compliance Support)

South Africa
Contract
Full-time

13 days ago

Position : Executive Assistant (with Compliance Support)Work Hours (Client) : 8:00 AM EST | 8 hours per day, with some flexibilityPay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)Location of Search : South AfricaWork Location : REMOTEType of Contract : Independent ContractorCompany/Client Overview:The company is a Cayman Islands–based firm that provides independent directorship and governance services to funds, foundations, and other regulated entities. Operating in a fast-growing, compliance-focused environment, our team combines deep expertise in finance, law, and digital assets with a commitment to strong governance, regulatory integrity, and client service. We are a lean, high-performing organization where professionalism, discretion, and adaptability are essential, and we value individuals who bring initiative and reliability to help us scale effectively.Duties and Responsibilities:We are seeking a highly organized and proactive Virtual Assistant / Executive Assistant (with Compliance Support) to provide direct support to two senior leaders of the company. This dual-role position will combine classic EA duties with compliance administration, ensuring efficient day-to-day operations while maintaining regulatory standards.Executive Assistant (primarily supporting an independent director)

Coordinate meetings, calendars, and travel arrangements
Assist with document execution, filing, and storage
Maintain orderly client document management within our shared drive
Support preparation and organization of materials for client engagements and travel

Compliance Administration (primarily supporting Head of Finance & Operations)

Assist with client onboarding, including meeting coordination and documentation flow
Liaise with external compliance partner to ensure timely and accurate KYC collection
Track and coordinate execution of Directorship Services Agreements (DSAs)
Update and maintain compliance records in Monday.com and internal systems

Minimum Requirements:Language requirement: Excellent English Communication SkillsEducation: Bachelor's Degree (ideally)Experience: 3+ years of related experienceSkills & Experience

Proven experience in an EA/VA role with strong administrative and organizational skills
Familiarity with compliance, onboarding, or financial services processes (AML/KYC background highly beneficial)
Excellent attention to detail and ability to manage confidential information in a regulated environment
Strong written and verbal communication skills in English
Proficiency with Microsoft Office, cloud-based document management, and workflow tools

Attributes

Highly dependable and able to work with discretion in a confidential, regulated environment
Flexible and proactive problem-solver with a service-oriented mindset
Comfortable working across different time zones. The role will be remote, and candidate should be willing to align with EST hours and be highly flexible.

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