Company Secretary

• Organize and coordinate meetings and conferences.
• Prepare and manage correspondence, reports and documents.
• Implement and maintain office systems.
• Handle incoming mail and other material.
• Collate information.
• Maintain databases.
• Set up and maintain filling systems.
• Take, type and distribute agenda's and minutes of meetings.
• Daily updating and listing of tasks on priority list.
• Arrange and confirm appointments.
• Communicate verbally and in writing to answer on inquiries and provide information.
• Coordinate the flow of information both internally and externally.
• Screening of telephone calls.
• Helping with private tasks to relieve workload.
• Answering of switchboard, screening of calls as well as routing of calls.
• Portraying and maintaining of a professional reception area.
• Liaison with internal and external clients.
• Processing and generating responses to standard correspondence in accordance with the manager's guidelines, to minimize their administrative burden.
• Assistance with PowerPoint presentations.
• Updating director's year planning sheets.
• Preparing accurate reconciliations and Bill of work sheets.
• Responsible for upkeep and order, maintenance and security of all office equipment.
• Distributing correspondence to all relevant parties when necessary , either via email or hard copy.

• N6 (Secretarial) or Matric with a minimum of 3 years relevant experience
• Knowledge and experience in Microsoft Word, Excel, PowerPoint & Outlook
• Company Secretarial or PA experience will be beneficial
• Driver license with own transport
• Time management: This role is critical; it would be necessary to work long hours on weekdays and sometimes on weekends as well as public holidays which shows flexibility and commitment
• Proficient in verbal and written communication

LKM Human Capital Solutions (Pty) LTD