Project Administrator
Surbana Jurong
- Cape Town, Western Cape
- Permanent
- Full-time
- General administrative duties which include:
- Document control
- Quality compliance checks
- Minute-taking
- Updating office bids on the bid register
- Assistance with the Quality Management System
- Organising training courses for the staff and associated administration involved
- Preparation of tenders
- Relief reception duties
- Follow up on submitted bids
- Check supplier invoices
- Registration of bids
- Travel management- local and international
- Timesheets and sundries
- Diary management
- Coordinate meetings and boardroom bookings
- Filing project documents
- Tracking training spend vs budget
- Log training time/training requests
- Open new projects on BST
- Coordinate and Capture Resource Planner (Division resource tool)
- Support Project Manager with regards to daily requirements as needed – transmittals, filing, data capturing, extracting of information, noodles etc.
- Data capture and validation of information in programme systems in support of Project Managers and tracking of key milestones and reporting on key variances and achievements
- Assistance at team meetings and other site and Project Manager level meetings as required – documentation, information registers, status reports, agendas, meeting minutes etc.
- Document control
- Assist with the development and delivery of progress reports, documentation and presentations
- Support and conduct secretarial duties to OOPM and OOPD
- Forecast rollover
- Setting up client questionnaires
- Financial:
- Preparation of invoices and payment certificates
- Project management
- Quality compliance
- Financial reporting
- Matric
- Minimum 3 years’ experience
- High proficiency in MS Word
- High proficiency in PowerPoint
- High proficiency in skills in Excel
- An added bonus would be experience in the consulting engineering or construction industries
- Project management experience
- Financial background