Group Recruitment Officer
Staff Solutions
- Port Elizabeth, Eastern Cape
- Permanent
- Full-time
- Obtain briefings from the Hiring Manager regarding requirements for the position.
- Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales, etc.
- Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.
- Collect, review, and screen job applications for basic compliance to position requirements.
- Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
- Assist the Manager to arrive at a shortlist of candidates for interviews.
- Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
- Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
- Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
- Coordinate and manage any practical testing requirements that are required for the position.
- Arrange for second-round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
- Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
- Communicate outcomes to interviewed candidates.
- Assist with coordinating obtaining an offer of employment from the HR Department for the successful candidate and arranging the signature thereof.
- Issue a notification to the applicable support departments (HR, Payroll, IT, etc) advising of the agreed commencement date and position information for preparation.
- Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees – e.g. office space, e-mail signatures, position announcement etc.
- Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
- Maintain accurate and up-to-date candidate records in the recruitment database.
- Ensure compliance with document retention policies.
- Communicate with recruitment agencies in a structured and professional manner.
- Communicate with candidates, ensuring a positive and professional experience.
- Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
- Consider the Company’s Employment Equity Requirements
- Report back to the Group HR Manager on placements that are earmarked for Equity Compliance.
- Ensure Positions are authorized in terms of Group Policies and Mandates.
- Assist with the development and implementation of Recruitment Strategies and Processes.
- Conduct Interview training with Managers.
- Update and/or upgrade interview processes and templates.
- Work with hiring managers to ensure a smooth, timely, and cost-effective recruitment and selection process.
- Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
- Negotiate reasonable fee structures with Recruitment Agencies.
During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:
- Updating staff personnel files manually and electronically where required.
- Assist with the collation of information packs before discipline interventions.
- Populating and collating performance review results.
- Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards, etc.
- Administration and coordination of learning/development programs.
- Prepare and maintain training register/matrix. Assist with the collation of data for SETA submissions accurately and efficiently.
- Assist with preparations of relevant HR documentation where required.
- Obtain briefings from the Hiring Manager regarding requirements for the position.
- Assist Hiring Managers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales, etc.
- Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media, etc.
- Collect, review, and screen job applications for basic compliance to position requirements.
- Provide the Hiring Manager with the most compliant resumes in an orderly manner for consideration, as well as the resumes shortlisted by yourself.
- Assist the Manager to arrive at a shortlist of candidates for interviews.
- Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
- Prepare consistent interview questions to determine candidate information, history, and general suitability; Ensure the Manager is prepared with job-specific questions to test skills/knowledge application.
- Lead interviews from an introductory perspective and ensure proper interview notes/minutes are maintained.
- Coordinate and manage any practical testing requirements that are required for the position.
- Arrange for second-round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
- Attend to reference checks, qualification verifications, credit / criminal record checks, etc.
- Communicate outcomes to interviewed candidates.
- Assist with coordinating obtaining an offer of employment from the HR Department for the successful candidate and arranging the signature thereof.
- Issue a notification to the applicable support departments (HR, Payroll, IT, etc.) advising of the agreed commencement date and position information for preparation.
- Coordinate with other departments to ensure everything is prepared for a smooth onboarding experience for new employees – e.g. office space, e-mail signatures, position announcement, etc.
- Organise and maintain recruitment-related documentation, including resumes, applications, and interview notes.
- Maintain accurate and up-to-date candidate records in the recruitment database.
- Ensure compliance with document retention policies.
- Communicate with recruitment agencies in a structured and professional manner.
- Communicate with candidates, ensuring a positive and professional experience.
- Generate regular reports on recruitment activities and metrics for review by the Group HR Manager and Group CEO.
- Consider the Company’s Employment Equity Requirements
- Report back to the Group HR Manager on placements that are earmarked for Equity Compliance.
- Ensure Positions are authorized in terms of Group Policies and Mandates
- Assist with the development and implementation of Recruitment Strategies and Processes.
- Conduct Interview training with Managers.
- Update and/or upgrade interview processes and templates.
- Work with hiring managers to ensure a smooth, timely, and cost-effective recruitment and selection process.
- Ensure position salary scales are in line with reasonable remuneration scales for the applicable industry.
- Negotiate reasonable fee structures with Recruitment Agencies.
During periods of low recruitment needs, the position will be required to assist with ad-hoc HR Matters, such as:
- Updating staff personnel files manually and electronically where required.
- Assist with the collation of information packs before discipline interventions.
- Populating and collating performance review results.
- Assisting with Employment Equity administration tasks such as minutes of meetings, filing and notice boards, etc.
- Administration and coordination of learning/development programs.
- Prepare and maintain training register/matrix. Assist with collation of data for SETA submissions accurately and efficiently.
- Assist with preparations of relevant HR documentation where required.
- 3-5 years of proven experience in a Recruitment Position, attending to recruitment of senior staff members.
- Experience as an HR Practitioner or similar role will be highly advantageous.
- Relevant qualifications will be advantageous.
- In-debt knowledge of recruitment processes and techniques.
- Familiar with applicant tracking systems and or other related recruitment tools/portals will be advantageous.
- Fluent in Microsoft Office with intermediate/advanced level Excel is essential for the preparation of reports and metrics.
- Excellent communication skills, both written and verbal. Business English is essential.
- Organized / Systematic: Ability to handle multiple tasks and prioritize effectively.
- Results: Motivated by achieving and exceeding recruitment targets within reasonable placement timeframes.
- Communication: Strong verbal and written with clear and concise communication skills
- Adaptability: Ability to thrive in a dynamic and fast-paced work environment
- Team Collaboration: Ability to work collaboratively with team members and other departments.
- Problem-Solving: Strong analytical and problem-solving skills.
- Confidentiality: Understanding of the importance of handling sensitive information with discretion.
- Focused work output: Strong attention to detail and accuracy.
- Time Conscious: Ability to work under time pressure and to organise and manage workload to meet deadlines.
- Own a vehicle and valid driver's license essential for traveling within the Port Elizabeth area.
- This position may require occasional (limited) traveling within RSA for interviews.
- This is an office-based position with regular working hours.