Property Manager (Limpopo)

• Keep abreast of market activities in respect Sectional Title Legislations, new developments,

• Attend meetings / functions related to successful operation of Sectional Title Property i.e. NAMA etc.

• Control/schedule/implement regular preventative maintenance program in line with budget constraints

• Motivation of refurbishments, major repairs as appropriate

• Attend site meetings with contractors in respect of maintenance/expansion of projects

• Monitor progress

• Inspection / enforcement of tenant responsibilities during and on termination of lease terms

• Liaison with appropriate Government, Provincial and/or local authorities

• Responsible for Compliance of OSH Act

• Provide accurate information to client according to agreed format timeously

• Analysis of monthly income /expenses

• Monitoring of all municipal recoveries (and general recoveries) on a monthly basis

• Preparation and completion of budgets by each Body Corporate each year

• 10 Year budget – preparation and control

• Set and motivate capex /TI philosophy per building in consultation with client

• Approve TI standard specification as recommended by the Project Manager

• Approve capex within authority limits

• Ensure we conform to capex philosophy and procedures

• Estimate new operating costs

• Ensure recovery of operational costs in accordance with Lease terms

• Review the building status/grade annually and maintain the standards within those grade

• Ensures compliance with legal regulations. Completes regular OSH inspections and updates monthly reports as appropriate. Ensures that OSHA requirements are effectively implemented.

• Monthly interaction meetings with Debtors, Debtors Manager to ensure appropriate action taken and approve legal action.

• Arrears

• Legal action

• Write-offs

• Deal with correspondence / interaction with tenants and Owners as required.

• Check and authorise payment of accounts

• Authorise cleaning, consumables, electrical and general maintenance orders

• Control wage and salary allocation

• Control municipal payments and recoveries there against

• Ensuring cost effectiveness and performance of contractors

• Bank Accounts: Preparing and obtaining documents for B/C bank accounts (new), transferring funds to B/C Investment accounts and vice versa. Assisting with CSOS payments as we need to attach GL’s and send proof of payments

• Insurance: Arrange regular valuations, assist to have renewals emailed to Trustees for perusal and approval, Insurance certificate requests, logging and following through with insurance Claims

• Enforcing Act and rules: Typing correspondence to Trustees and Owners (Letters and notices), (breach of rules etc.) Distribution of welcome pack to new Owners, for when we get new buildings

• Levy Clearance Procedures: Issuing levy figures as we have a lot of sales and also obtaining original documents to attend to levy refunds where applicable after unit transfers.

• Agendas: Drafting of same

• Taking and drawing up mintes and updating AGM Books,

• Oversees preparation of monthly, annual, and other management reports.

• Assesses and reports on monthly performance against budgets.

• Prepares and motivates consolidated monthly reports for submission to client

• Works to develop and maintain productive business relations with vendors, suppliers, contractors, etc.

• Acts as a liaison between the Company and external contacts.

• Ensures effective coordination of external services with Company operations.

• Obtains and conveys information as appropriate.

• Promotes goodwill and a positive image of the Company.

• Provides leadership to assigned personnel through effective objective setting, delegation, and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures. Discusses areas needing improvement.

• Assigns and coordinates personnel. Directs daily operations.

• Identifies, develops, and implements training programs as appropriate.

• Conducts performance appraisals. Provides measurable feedback to assigned personnel and suggestions for improved performance. Formulates and implements employee corrective actions as needed.

• Ensures that staffing levels are appropriate. Interviews, hires, and assigns personnel as necessary.

• Ensures that work area is clean, secure, and well maintained.

• Completes special projects as assigned.

• Reports on Operational expenses, security incidents etc

Ability Recruitment