Talent Administrator

• Matric
• A relevant qualification in Human Resources, Business Administration, or related field
• 13 years of experience in an HR, recruitment, or administrative support role
• Excellent organisational and time management skills
• Strong communication skills and a proactive attitude
• Proficiency in Microsoft Office and familiarity with HRIS or ATS systems (e.g., BambooHR, Sage 300, etc.)
• High level of confidentiality and professionalism
• Highly people orientated
• Team player
• Works well under pressure and meets tight deadlines
• Excellent interpersonal skills
• Good presentation skills
• Highly computer literate with capabilities in MS Office, especially with PowerPoint presentations and designs
• Strong problem-solving skills
• Basic knowledge of South African labour laws
• Handle tasks with discretion and confidentiality
• Work independently and takes initiative within the Talent and Human Capital Team

• Provide administrative support to the Human Capital Talent team
• Assist with audits of HC documents and data
• Accurately prepare monthly HC reports, including headcount info
• Process HC-related invoices
• Schedule employee probation discussions

• Post job advertisements on internal and external job boards, including LinkedIn
• Conduct initial telephone screening of candidates based on job specifications
• Coordinate interview scheduling between candidates and hiring teams
• Prepare interview packs and support hiring managers with documentation and logistics
• Conduct reference checks and assist with background screening
• Maintain and update the applicant tracking system (ATS) and candidate pipelines

• Coordinate onboarding documentation, including personal details, qualifications, and bank information.
• Liaise with internal teams (IT, Facilities) to ensure Day 1 readiness
• Load new employees onto HR systems and assist with induction scheduling Human Capital

• Maintain accurate and up-to-date employee and candidate records
• Track recruitment data and metrics (e.g., time-to-hire, status reports)
• Ensure all data is handled securely and in compliance with company policies

• Assist with planning and execution of recruitment events or job fairs
• Maintain Human Capital templates (e.g., interview invites, regret letters)
• Support probation tracking and Human Capital document follow-ups
• Respond to queries from candidates and internal stakeholders professionally and promptly

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