Governance Officer

• Act as the central administrator supporting the Company Secretariat and governance processes across multiple jurisdictions
• Take ownership of governance calendars, meeting schedules, agendas, deliverables schedules, and distribution lists
• Take full responsibility for all CIPC (Companies and Intellectual Property Commission) filings in South Africa, ensuring accurate and timely submissions
• Support the company secretaries in the maintenance and updating of governance process notes
• Oversee all South African KYC enquiries and compliance processes, ensuring compliance with local regulatory requirements, up-to-date and fully compliant documentation, responding to queries in a timely manner, and managing KYC support for the wider business
• Support compliance with global regulatory requirements, corporate policies, and enhance governance processes

• Schedule, coordinate, and reschedule board, committee, and governance-related meetings across multiple time zones
• Liaise with internal and external stakeholders to ensure smooth meeting logistics
• Prepare and distribute board and committee packs, ensuring accuracy and timely delivery
• Utilize AI-powered tools for automated scheduling and agenda preparation
• Assist with minute-taking and action tracking, leveraging AI transcription and summarization tools where applicable
• Serve as a liaison for directors and senior executives, ensuring governance-related queries are addressed efficiently

• Engage with senior executives, directors, external advisors, and relevant regulatory bodies to manage governance-related queries
• Ensure clear, professional, and consistent communication on governance practices across all jurisdictions, including training and support to business teams on the use of company secretariat portals
• Assist in drafting correspondence and governance-related communications
• Serve as the primary liaison for external auditors across multiple jurisdictions, facilitating audit requests

• Lead efforts to automate governance processes using existing technology tools and AI-powered solutions
• Implement AI-driven workflow automation, document management, and reporting tools to streamline governance functions
• Explore and identify opportunities to enhance efficiency and team productivity through AI-powered chatbots, automation, and digital assistants
• Provide training and support to the governance team on new technology solutions

• Manage the global entity management platform, ensuring accurate governance data across jurisdictions
• Maintain corporate records, statutory filings, and entity management processes across defined jurisdictions
• Maintain corporate governance systems, databases, and regulatory platforms to ensure compliance across all jurisdictions
• Support the continuous improvement of governance policies, procedures, and controls
• Ensure compliance with internal policies and regulatory requirements

• Law degree (preferred) or equivalent qualification in governance, business administration, or a related field
• Extensive experience as an administrator supporting a global governance or legal team
• Strong knowledge of corporate governance, compliance, and regulatory frameworks across multiple jurisdictions
• Experience handling CIPC filings in South Africa and an understanding of South African company law requirements
• Experience managing KYC processes and regulatory compliance requirements.
• Proficiency in entity management platforms and board portal software (e.g., Diligent, GEMS, or similar tools)
• Experience working with audit teams and regulatory bodies to ensure compliance with corporate governance obligations

• The ability to build and maintain meaningful relationships
• The ability to ‘approach and own’ and continuously look for opportunities to develop
• A strong belief in doing the right thing
• Driven by results
• Ability to analyse, interpret and assimilate information
• A curiosity about technology and its potential to drive innovation

Rory Mackie & Associates