Fleet Supervisor

  • Johannesburg, Gauteng
  • Permanent
  • Full-time
  • 1 month ago
Accountable for quality, standards, service and desired outputs within inter-related functional areas of responsibility. May be responsible for work of others.To ensure compliance with all internal and legislated safety and quality standards regarding Sales and Distribution fleet at the Company, including vehicle maintenance and supporting Profitable Volume Growth through maximising vehicle uptime.Key Accountabilities and Outputs:Fleet Management, Reporting and Master Data Maintenance • Engage Fleet suppliers to maintain optimal fleet uptime to deliver against Customer Service commitments. • Ensure compliance and adherence to the Road Traffic Act. • Conduct regular fleet inspections. • Monitor and understand fleet key performance indicators and implement corrective action plans where required. • Ensure that the fleets appearance upholds The Beverage Company’s image. Manage fleet service providers against SLA’s. • Ensure that external Transport service providers are engaged and SLA’s are in place. • Ensure that company Master Data is up to date and available at all times. • Master data governed by defined standards and applied uniformly across all fleet elements. • Master data to reflect vehicle injections, destruction, replacement, relocation, etc. as and when these events occur. • Comprehensive monthly reporting available, including but not limited to: Vehicle uptime and utilisations statistics; Breakdown analysis and preventative measures to be taken; Consumptions statistics by vehicle and corrective action to be applied; Planned preventative maintenance versus actual preventative maintenance; Maintenance spend against budget and variances understood • Vehicle aesthetics measured to ensure alignment to Company standards • Vehicle safety and legal compliance (licensing, roadworthiness, tyre thread depth) • Pre-Trip analysis and other basic Safety interventions • Vehicle refurbishment and rebuilds conducted in line with plan and quality inspected. Stakeholder Engagement • Vehicle availability communicated to Distribution Controllers daily. • Engage Fleet suppliers to ensure prompt and efficient servicing of vehicles to drive maximum uptime. • Participation in regular team meetings participated in to ensure achievement of performance targets, short and long-term objectives and implement short term interval control when these are not being achieved.
  • Quarterly update on general Fleet Management (Financial Performance, Vehicle Condition, Consumption, etc.). • Maintain open communication channels with Regional Logistics Managers, Customer Service Controllers, Distribution Controllers, and Sales teams. • Ensure integration with relevant internal stakeholders to leverage appropriate relationships. • Support social systems. • Support an environment that allows for cross functional learning and integration. • Support Administrators that work across functions. Health, Safety and Environment • Ensure the safe operation of vehicles in accordance with the Road Traffic Act within and outside of the Distribution Centre. • Ensure compliance to all relevant legislation and support a safe environment for The Beverage Company’s Employees, Contractors and Visitors. Third Party Management • Contractors managed against the Service Level agreement • Create an engaging environment to foster business partnerships and good relations • Continuously engage Contractors to extract maximum productivity responsibly • Minimise use of temporary service providers and manage within relevant legislation
Requirements
Qualifications and Experience
  • Bachelors Degree (3 years) / NQF level 7 (Essential) • Up to 2 years experience (Operational Execution) FMCG, Fleet Management
  • MS Excel; MS Word; SAP; E Mail; MS PowerPoint
Key Qualities
Communication • Detailed verbal or written instructions or requests to employees or contractors Problem Solving • Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem. Relationships Maintained • Others outside the organisationBehavioural Competencies
Planning and Organising • Manages time effectively, ensuring effective completion of tasks under stressful deadlines. • Able to prioritise activities and resources, ensuring that results are achieved effectively. • Able to evaluate progress and make appropriate adjustments to initial plans, ensuring a successful outcome.Judgment and Decision Making • Able to gather information from a variety of sources. • Understands cause and effect relationships within data and interprets this to make competing, holistic decisions • Develops alternatives before making complex decisions • Looks for the most innovative, efficient and value adding solution when making a decision • Makes decisions in time and forecasts when decisions need to be made • Formulates a “big picture” understanding of the near-term impact of decisions (including the time and resources required to implement decision) • Evaluates the longer term business impact of decisions • Takes initiative when making decisionsVerbal Communication • Able to communicate verbally in a logical manner. • Takes the intended audience into account when communicating verbal information. • Makes use of appropriate business language in verbal communication. • Includes all relevant information in verbal arguments. • Demonstrates proficiency of language in verbal communication. • Interprets complex information to expresses own viewpoint in verbal communication. • Concludes verbal arguments by making reference to relevant factsContinuous Improvement • Increases performance expectations when success has been achieved • Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc. • Finds ways to fast-adapt improvement ideas to work processes • Proactively seeks out resources, alliances, etc., needed to quickly introduce improvementsAnalytical Thinking • Able to take a complex task and breaking it down into manageable parts in a logical, detailed way. • Thinks of multiple explanations or alternatives to a problem • Able to identify the information needed to solve a problem effectively • Performs tasks accurately and thoroughly, making adjustments to ensure needs are met • Considers business priorities when making decisions or analysing the costs and benefits of various alternative solutions.View and apply for this and other vacancies online via
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