Recruiter & Executive Assistant – Remote (South Africa-Based, USA/Canada Experience)
Inner Circle Agency Inc.
- Johannesburg, Gauteng
- Permanent
- Full-time
Recruiter & Executive Assistant – Remote (South Africa-Based, USA/Canada Experience)Job Location:
Remote – Based in South AfricaIn-Office, Hybrid or Remote:
Fully remote (must work EST hours)Working Hours:
Full-time, 40 hours per week
Monday to Friday, 9:00 AM to 5:00 PM ESTLanguages:
Fluent English required; French a plusWhat Inner Circle Agency Offers:
● Steady full-time schedule with clear responsibilities
● Competitive monthly base salary (based on experience)
● Work closely with the agency founder in a high-trust, fast-paced environment
● Opportunity to grow within a niche, relationship-driven recruitment firm
● Exposure to top-tier legal, executive assistant, and tech roles in Canada and the U.S.
● Supportive and collaborative remote team cultureAbout Inner Circle Agency:
Inner Circle Agency is a boutique recruitment firm based in Montreal, placing top talent in legal, executive assistant, and tech roles across North America. We are known for our thoughtful, long-term placements and high-touch, ethical approach. The agency is led by an experienced recruiter and former Head of HR and Finance, known for her sharp instincts, hands-on style, and deep commitment to making recruitment more human and relationship-driven. As we scale, we are hiring someone who can confidently take on both executive support and candidate recruitment responsibilities.Role Overview:
This is a dual-role position split evenly between Executive Assistant and Recruiter tasks. You will support the agency’s founder with day-to-day operations while also contributing directly to sourcing, interviewing, and coordinating candidates for corporate roles. This position is ideal for someone organized, proactive, and experienced in North American recruiting.Key Responsibilities:Recruitment (50 percent)
● Source candidates via LinkedIn and other platforms for open roles
● Conduct pre-screen interviews and draft candidate summaries
● Format resumes and prepare profiles for submission to clients
● Post and update job ads
● Track candidate activity in the applicant tracking system
● Coordinate client-candidate interviews and follow-upsExecutive Support (50 percent)
● Manage inboxes, calendars, and scheduling for the agency founder
● Draft and proofread documents, proposals, and contracts
● Prepare reports and organize candidate data
● Assist with internal project tracking and CRM updates
● Help optimize templates, workflows, and administrative systemsQualifications
Required:
● 2 or more years of experience recruiting for corporate roles in the U.S. or Canada (ideally within a recruitment agency)
● Strong written and verbal communication in English
● Excellent organizational and time-management skills
● Proficiency with LinkedIn Recruiter, Google Suite, and task or project management tools
● Ability to work independently and manage both recruitment and administrative tasks
● Available to work full-time on EST (9:00 AM to 5:00 PM)Preferred:● Experience working remotely with a North American team
● Experience in a boutique agency setting
● Familiarity with legal, administrative, or tech industry recruitment
● Bilingual in French and English