Procurement Clerk
- Western Cape
- Permanent
- Full-time
- Provide prices for all materials included in project plans and drawings.
- Identify potential suppliers and new products.
- Contact a range of suppliers and sub-contractors to obtain quotations and agree on delivery times.
- Ensure orders are authorized by the General Manager before proceeding.
- Keep detailed records and maintain a well-organized work schedule.
- Assess the reliability of sub-contractors and suppliers.
- Deal effectively with challenges regarding suppliers and the flow of materials.
- Ensure compliance with safety, health, and environment requirements of materials and services.
- Provide advice to the project estimator on the predicted cost of individual items.
- Liaise closely with the estimator at the tendering stage to ensure an accurate project cost is provided.
- Prepare and maintain cost reports to maximize efficiency within the business.
- Negotiate and agree on the most favorable terms with suppliers once a contract has been secured.
- Generate Purchase Orders on the financial system and process them according to ISO Work Instruction.
- Capture and reconcile delivery notes on the financial system.
- Send claims to client representatives for authorization.
- Keep the relevant filing system up to date.
- Assist with general administration duties and data capturing as required.
- Ensure relevant financial systems are updated at all times.
- Upon receipt of a BOQ, initiate sourcing prices that adhere to the relevant tender.
- Provide support to the Contract Manager regarding tender requirements if required.
- Minimum 1 year of post-graduation experience in a similar position, with experience in operations preferred.
- Understanding of construction processes and methodologies.
- Experience with BuildSmart Accounting software is beneficial.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor.
- Fully bilingual.
- Proactive, practical, logical, methodical, resourceful, and solution-oriented mindset.
- Strong attention to detail and commitment to excellence.
- Ability to manage multiple priorities, work under pressure, and meet deadlines.
- Strong organizational, analytical, problem-solving, time management, and interpersonal skills.
- Excellent verbal and written communication and negotiation skills.
- Ability to work independently with minimal supervision and in a team environment.
- Self-motivated to learn new concepts and participate in new projects.
- Competitive salary that is negotiable based on experience.
- Permanent, office-based contract.
- Pension Fund contribution (10%) upon successful completion of the probation period.
- 15 working days of annual leave per annum, with a forced shutdown in December.