Estimating Assistant - Fiorilli Construction
JobRack
- South Africa
- Permanent
- Full-time
- Assistance with Estimating and Bid File Management System; you will:
- Maintain Bid Files Structure
- Create Bid Files in numerical order & deposit all files needed for bidding project set-up after FITH
- Maintain project bid files during the bidding process
- Update bid files information as it arrives, and notify the estimator responsible for it
- Collaborate with project estimator on any new files or information that comes in during the bidding process for game plan clarification
- Convert bid files to project files upon award of projects.
- Assistance with Project Set-Up; you will:
- Meet with VP of Precon to discuss project-specific details
- Manually enter project details to the electronic bid board, such as bid due date and time, site visit bid due date and time, and sub-contractor bid due date & time on all outlook calendars
- Send outlook calendar reminders to all estimators, and BD personnel
- Update the Bid Notification System with project information and maintain it
- Communicate all updates to the estimator
- Assistance with Bidding Process; you will:
- Maintain the Online Bid Notification System during the bidding process
- Submit all RFI’s to the owner’s representative
- Maintain and continually keep in contact with the invited sub-contractors to garner interest in the bidding to FCI – The goal here is at least 5 commitments with no fewer than 3
- Enter scopes of work created by estimator into On-Line Bid Notification System, notify subs of scope completion
- Print estimates, and renew estimates, making sure that the subcontractors have reviewed and responded to scopes and clarification phone calls/emails as directed by the estimator
- Review Basis of Estimate (BOE) for grammatical errors and formatting, enter a PDF document of BOE into the Submitted Bid Package along with a copy of the bid form.
- Post-Bid Process; you will:
- Gather all bids documents from the estimator and file for possible award
- If awarded compile all bids, bid forms, BOE, drawings, specs, addendums and RFI’s into a binder with the project title on the cover for the estimator to present to Operations on bid hand-off day
- Resolicit vendors required for any scopes that do not contain a bid under the direction of the estimator
- Strengthening the Subcontractor base; you will:
- Develop and maintain preferred subcontractor relationships and databases
- Assist with operations in regards to locating any subcontractors that may have dropped off any projects
- Help organise bid board review meetings
- Assist in coordinating communications between the sales and operations teams
- Experience working in an architectural or project-based firm
- Strong accountability, problem-solving for the greater good, the ability to maintain solid relationships
- Attention to detail in conjunction with excellent communication skills
- Ability to learn new software quickly; you are tech-savvy
- 1-2 years of experience in supporting estimating and the bidding teams, ideally in a construction firm
- Monthly salary of $1500-2000*
- Full-time and fully remote role
- Flexible working hours with some overlap with the US time zones
- Paid Vacation Time Off (PVTO) up to a total of 80 hours PVTO time as accrued is available annually
- Paid Sick Time Off (PSTO) up to twenty-four (24) hours of sick time is available annually, with rollover
- Eligibility to enrol immediately in Fiorilli Construction’s “Gain Share” Incentive Pay plan
- Concentrated Time Off (CTO) Work Shifts (aka ‘8.5/80’ Plan). The team follows a 2-week Work Shift (80 hours, 10 working days) that incorporates 8.5-hour days, Monday through Thursday (adding 2 hrs weekly), with every other Friday requiring only a 4-hour shift (1/2 day). That’s approximately 26 Friday afternoons OFF!
- Holiday pay - all major Holiday including Christmas & New Years’ Eve if falling on weekends
- Professional growth opportunities