Payroll / HR Admin

• Capture and maintain accurate payroll records (new hires, changes, terminations).
• Capture salaries, bonuses, and overtime based on employee records.
• Process payroll transactions monthly, including manual leave forms.
• Ensure all payroll deductions (PAYE, UIF, SDL, benefits) are accurate and compliant.
• Generate and distribute salary slips and IRP5s to employees via payroll system, email or hardcopy.
• Address payroll-related queries promptly and professionally.
• Ensure timely EMP201 submission and other statutory returns
• Ensure correct shift types and patterns are captured and updated in ERS biometric system.
• Distribute timesheets to Department Managers every Monday (for Mon-Sun period) and follow up for approval to ensure on-time capturing in payroll.
• Submit the detailed month-to-month salary variance report for payroll approval
• Compile exit documentation such as UI19, Salary Schedule, Letter of Service
• Prepare staff loans documentation eg. AODs once approved
• Extract, prepare and submit weekly reports to HR and Finance
• Administer and submit casual wages across the business

• Allocate payroll costs accurately to relevant departments/accounts.
• Assist Finance with monthly and annual payroll-related reporting.
• Prepare payroll documentation for audits and support internal/external auditors.
• Reporting on Employment Equity and Skills Development

• Manage administration of employee benefits: Medical Aid, Provident Fund, Gap Cover etc.
• Submit enrolments, changes, and terminations to service providers.
• Submit provident fund withdrawal forms for exiting employees.
• Provide benefit guidance to employees and assist with queries.

• Maintain and digitise up-to-date employee records in Payroll systems and HR folders.
• Maintaining employee records in payroll and ERS clocking system
• Ensure the accuracy of employee data (e.g., job titles, compensation, status).
• Assist with onboarding processes: interview scheduling, CV tracking, and document packs.
• Capture Employment Equity and Skills Development Data in the payroll system
• Conduct routine audits on employee files for completeness

• Operate payroll systems (Sage VIP & ERS Clocking System) and troubleshoot issues.
• Assist with the implementation of Employment Equity and Skills Development modules of the payroll system
• Keep up to date with payroll-related legislation, SARS requirements, and labour laws.
• Ensure compliance with BCEA and other statutory frameworks.

• Provide administrative support to HR and Finance Managers as needed (especially during audits and external compliance visits).
• Conduct quarterly roadshows to explain certain payroll topics to staff.
• Employment confirmation queries
• Attend to additional duties within your skills scope, as requested.

• Diploma or Degree in Finance or Accounting.
• 3-5 years' experience in leading the payroll processing and payroll accounting.
• Experience with Sage Payroll Professional (Online) and ERS Biometric systems preferred.
• Knowledge of South African payroll legislation, BCEA, SARS requirements.
• Proficiency in Excel (pivot tables, formulas, reconciliations).
• Strong understanding of payroll procedures, tax regulations, and compliance requirements
• Collaborative, professional communication across HR and Finance.

Top Vitae Recruitment