Trust Administrator (1-Year Contract, Half Day position)
O'Brien Recruitment
- Cape Town, Western Cape
- R12,000 per month
- Permanent
- Part-time
- Manage the intake of new applications and guide them through the Green Trust application process.
- Coordinate with the GT manager to ensure applications progress smoothly through submission phases.
- Organize and communicate meeting schedules with all Mancom members and relevant parties.
- Assist in developing detailed agendas and compiling meeting packs for Mancom meetings.
- Facilitate open communication channels with trustees and their assistants.
- Assist in arranging logistical details for BOT meetings, including travel and venue coordination.
- Collaborate with the GT manager to plan and execute successful field trips.
- Coordinate travel arrangements and logistical details for field trips to ensure a seamless experience.
- Liaise between stakeholders to ensure smooth audit processes and timely submissions.
- Communicate audit results effectively with relevant parties, ensuring transparency and accountability.
- Maintain an updated database of GT projects, ensuring accurate and accessible information.
- Facilitate regular communication with project teams, tracking milestones and payments effectively.
- Work closely with the GT Communications Manager to develop and deliver communication materials.
- Ensure consistent and effective messaging across all communication channels.
- Collaborate with legal and finance teams to address and resolve issues promptly.
- Assist in budget development and financial tracking to support GT operations effectively.
- Manage document filing and sharing on SharePoint, ensuring organization and accessibility.
- Maintain accurate and aligned data across databases and platforms for efficient information management.
- Arrange and manage travel logistics for GT manager, trustees, and other relevant personnel.
- Ensure proper documentation and authorization of all travel-related expenses.
- Relevant post-secondary qualification.
- Minimum 5 years of senior administrative experience in a fast-paced environment.
- Proficiency in MS Office, MS CRM, Adobe PDF editor, and virtual meeting platforms.
- Experience with agenda development and professional meeting minutes.
- Strong organizational and communication skills.
- Ability to work independently and maintain confidentiality.
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