Temporary debtors administrator

Sandton, Johannesburg
R28,000-30,000 per month
Contract
Full-time

1 month ago

Job SummaryJob purposeIt is imperative to understand the significance and contribution of this role in the greater financial landscape of the organization. The purpose of a Debtors Administrator is to ensure that data is collated and processed, in a confidential and timely manner. This role is responsible for providing financial, clerical and administrative services and support, to ensure efficient, timely and accurate recordkeeping and financial reporting of all accounting matters within the scope. This role is regarded as that of premium Brand Ambassador for The Business Exchange Group (TBE), as well as having a fiduciary duty toward the company, its subsidiaries and interests, in all functions, duties and responsibilities. The Debtor's Administrator is required to act in the best interest of the company, at all times.Job descriptionKey responsibilitiesThe Debtor's Administrator is responsible for handling all debtors' aspects of the Finance Department, which includes, but is not necessarily limited to:

Open new tenant accounts, using MRI property central
Ensure comprehensive tenant details are captured and accurately recorded on the accounting system
Capture new leases and vacate tenants
Initiate pre-billing, prepare and run pre-billings report
Audit and check monthly pre-billing ancillary charges, as provided by centre associates
Capture ancillary charges, using MRI property central
Send pre-billing Report to client relations, for review
Process respective billings on the accounting system, so as to generate invoices
Send invoices and statements to tenants, monthly
Send out reminders for payment, in accordance with company policy
Collect tenant rentals on the 1st of every month, allocating payments to respective tenant accounts
Adhere to the collections process as documented in the finance procedure document
On the 4th of every month, contact tenants with overdue payments, both telephonically and on email
On the 7th of every month, circulate final reminders to overdue tenants, ensuring you obtain a commitment to pay
Should no payments be received by the 9th, inform IT to suspend services
Circulate breach letters to tenants who have not paid
Monitor accounts to ensure payments are up to date
Monitor customer account details for non-payments, delayed payments and other irregularities
Every 2nd or 3rd day, import Bank Statements and allocate to respective tenant accounts
Debtor accounts reconciliations to be done, weekly, monthly or as and when required
Maintain and update notes on respective tenant accounts on age analysis
Ensure data accuracy on MRI property central at all times
Deal with and resolve tenant related finance queries
Update arrears and report on debtors age analysis, on a weekly basis or as and when required
Furnish collection report and cash flow tracker for management, as and when required
Furnish income statement comparisons for management, as and when required
Attend to all ad hoc projects and tasks, as assigned by the finance manager and or nominated individual
Ensure that all data / information handled is treated with care and with due cognizance of legislative requirements

Job specificationSkills, competencies & minimum criteria

Minimum diploma or degree level qualification in accounting
Minimum of 4 years' experience as debtors clerk
Minimum 4 years' accounts receivable or general accounting experience
Knowledge of MRI property central preferred, at minimum experience on property management software
Strong knowledge of general accounting procedures
Above average numeracy skills (as opposed to strong numbers person)
Customer service skills
Proficient in data entry and management
Intermediate level Microsoft Excel, Word and Outlook required

Behavioral Competencies

Confidentiality, organizing and prioritizing
Meticulous attention to detail and accuracy vital
Strong work ethics, professional attitude and reliability
Good judgement and analytical skills
Problem solving, appropriate communication and information management skills
Ability to work independently as well as within a team
Ability to meet deadlines
Resilience in relation to constructive feedback, customer/client queries/complaints, whilst maintaining professional and friendly demeanors
High focus on internal controls, exhibiting passion and dedication to completing all work diligently and with the required level of care
Ability to receive feedback with the necessary level of maturity and to listen to and assimilate information to make the appropriate changes

DisclaimerThe Business Exchange (TBE) may in its absolute discretion, reasonably require the employee, from time to time, to perform duties which are incidental to the position into which the employee has been appointed. The employee understands and acknowledges that their duties and responsibilities may develop or change in accordance with evolving business needs, the environment in which it operates and socio-economic factors that may fluctuate from time to time.RaizcorpHead Office Centex Close Sandton South AfricaSales/MarketingCompanyAboutWho is Raizcorp? Established in 2000, Raizcorp was created to grow and develop entrepreneurs in different contexts and in different stages of their lifecycles. Raizcorp has since evolved into different divisions that service the specific needs of entrepreneurs and those who support them. Raizcorp is according to The Economist, the only genuine business incubator in Africa. However, we prefer to think of ourselves as a Prosperator™ rather than an incubator. We provide business support for enthusiastic and growth-hungry entrepreneurs, offering them a platform that fosters learning, and guidance that can be translated into practical business success.

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