Property Administrator

• Follow up on outstanding lease agreements and Client Verification documentation
• Prepare take back inspection reports and notify Building and Leasing Consultants
• Liaise with Clients, Documentation Specialist, Portfolio Manager, Property Manager, Leasing Consultant, Credit Controller, and external Brokers about lease agreements
• Check accuracy of Lease Agreements before sending to Clients for signature
• Prepare renewal sheets with information on current and budgeted charges
• Ensure the correct loading of debit orders
• Write housekeeping letters and reports
• Attend to tenant queries on range of issues including but not limited to housekeeping, building faults, electricity / water queries (RMS), account queries
• Calculate annual rates and refuse recovery and insurance adjustments for loading onto the Property Management system
• Assist with deposit refunds and returning of bank guarantees
• Take minutes and record action items agreed to in the Monthly Report Back meeting
• Assist with the budget process
• Assist with compilation of the monthly report packs
• Assist Portfolio/Property Managers and SBU as and when required
• Complete and upkeep outstanding lease reports as well as reports on new lets and renewals already concluded
• Update and keep tenant contact list and detail up to date.
• Forward copy of agreement of lease and tenant criteria documents

• Post matric qualification in Property Management or equivalent diploma/degree is a prerequisite.
• Minimum 5 years of experience in property management, administrative or client interaction roles required
• Knowledge of property management is an advantage

• High attention to detail
• Ability to cope under pressure
• Hardworking and highly organized
• Excellent interpersonal skills and a team player
• Excellent time management skills
• Proactive, self-starter with initiative
• Flexible
• Ability to multitask
• Client focused at all times (internal & external)

• Computer literacy
• Ability to draw schedules/reports on system
• Good communication skills – written and verbal
• Time management skills
• A good mix of interpersonal and administrative skills
• Good problem-solving skills
• Excellent touch-typing skills with a high accuracy rate

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