Director (P5): Facilities and Services
- Kimberley, Northern Cape
- Permanent
- Full-time
Minimum Requirements
- Relevant Postgraduate qualification Degree (NQF08).
- 8 to 10 years of relevant experience.
- Experience in a higher education setting would be an advantage.
- A broad knowledge of the University environment, national higher education policies and protocols, and expert knowledge of trends and developments in the higher education sector in general will be advantageous.
- Has a successful record of leadership and teamwork.
- Has the ability to mobilize and inspire others towards shared goals.
- Must be able to think strategically and operationalise this into plans and projects.
- Must be to plan and manage budgets.
- Computer skills (MS Office suite).
- Valid Driver's License.
- Actively support the Chief Operating Officer in the achievement of the Facilities and Services strategic objectives
- Participate in the continuous review of the University strategy to align the Directorate's plans with the overall University strategy
- Oversee that all the Directorate's operations are in line and contribute towards the realization of the University's strategy
- Support and guide the following portfolios: Protection Services, Transport Services, Maintenance, Grounds maintenance and cleaning, Printing services, Postal services, Occupational Health and Safety.
- Embed an institutional and performance culture that supports the implementation of the SPU mission, vision, values, and strategic priorities
- Drive the induction of all new and current staff in Facilities and Services on: SPU vision, mission, values, and strategic priorities, Strategic priorities of the Section
- Monitor the implementation and provision of an effective campus protection service.
- Ensure an efficient and effective fleet and operations management that supports SPU in meeting its strategic objectives.
- Oversee the planned and unplanned maintenance at the University
- Coordinate and manage the provision of printing services to all University Departments at all learning sites.
- Render grounds maintenance and campus cleaning services according to contracted SLA's.
- Institute the outsourcing of specific services and negotiate agreements with appropriate service providers in terms of agreed-upon outsourcing plans.
- Determine the long-term, medium- and short-term needs of the centralised postal and courier services of the University.
- Provide input into the review of current policies and procedures and the development of new policies and procedures where necessary.
- Provide continuous feedback to line management and staff on implementation practices related to policies and procedures.
- Quality Assurance.
- Risk Management.
- Ensure compliance with SHE policies and procedures.
- Lead, manage and develop direct reports.
- Review structures for its appropriateness to assist the Facilities and Services department in achieving its strategic priorities.
- Develop the Department's workforce plans together with HR to ensure adequate resource planning, budgeted and are aligned to transformation targets.
- Provide oversight in the recruitment and selection process for direct reports.
- Support the achievement of equity targets and the transformation of the institutional culture.
- Oversee the induction and probation of all new staff.
- Drive performance contracts and regular reviews for all staff.
- Provide oversight in the training of all staff on the performance management process and system.
- Implement performance contracts for all staff and ensure regular reviews.
- Drive the staff development conversations and development plans.
- Develop a training budget for training needs.
- Drive and promote sound employment relations.
- Human resource administration.
- Manage staff leave as per SPU policy.
- Sign off on relevant documentation needed.
- Develop the Department's Budget and provide sound financial management.
- Prepare and report on: Annual staffing and operating budget, and capex.
- Manage expenditure according to the approved annual budget.
- Drive the effective implementation of reporting systems.
- Monitor organisational health indicators, identify problem/ concern areas and communicate to relevant stakeholders.
- Develop relevant reports as and when required.
- Research and implement best practices.
- Analyse statistical data in order to generate appropriate proactive responses.Submit additional reports/data as required by legislation and/or the University.