Infrastructure & Facilities CoordinatorDescriptionThis position will serve to co-ordinate and undertake the effective functioning of the asset management processes based on required internal control measures, including co-ordinating the procurement of day-to-day goods and services for CallForce.MAIN AREAS OF RESPONSIBILITYASSET Management? Ensure that all assets are insured and damages to assets are claimed on time? Ensure all assets are recorded and barcoded in the asset register? Perform physical asset verification and submit reports.? Establish the asset management capability of the organisation? Monitor and review the capturing of all physical assets in the physical asset management register? Monitor and review the allocation of assets in accordance with the relevant policy and procedures? Manage the determination of the asset allocation according to policy and procedure of the organisation? Manage capturing of asset information on the inventory list (room list) of the asset holder? Make follow up on missing assets to ensure that they are accounted for? Manage the performance of asset verification according to prescribed time frames,? Compile reports on the state of assets,? Manage the disposal/returns process.? Follow asset management procedure for all assets delivered as per policy and procedure – updated asset registers at all times.? Work Closely with IT and Finance managers and regularly update status and report on asset management progress.INFRASTRUCTURE? Facilitate all Infrastructure related builds, repairs, changes and general office maintenance.? Build a database of contacts for services and products for all regions. CPT, DBN & JHB? Assist in any other Facilities related responsibilities as advised by the Infrastructure Manager? Daily Floor walks in CPT – weekly with video call to JHB and DBN.? Ensure that all lights are always in working condition, replace where necessary.? Ensure that all Doors are locked and in working condition? Maintain a Health and Safety compliant work environmentPROCUREMENT? Intermediate role, responsible for receiving all IT and Facilities related procurement requests (not limited to)? Validate all procurement requirements based on available stockpiles held on each site? Validate all procurement requests based on business justification and approval from a senior manager.? Define procurement process and communicate to all business units? Work closely with Finance on all procurement requests and ensure that all procured items are added to the asset lists once received and distributed and updated accordingly.? Find and build a database of frequently purchased products and services.Procurement administration? Organise and monitor asset register? Advise staff on proper management of assets? Ensure that supplier deliveries are in line with contract deliveries requirements, e.g. price, quality – minimum returns on deliveries? Ensure appropriate filing and stamping of documents as appropriate? Follow asset management procedure for all assets delivered as per policy and procedure – updated asset registers at all times? Follow asset management procedure for all assets sent to suppliers for repairs
