Debtors Administrator
- Durban, KwaZulu-Natal
- Permanent
- Full-time
- Debt Collection
- Process accounts and receipts on SysPro and ensure correct customer allocations.
- Open and maintain Customer Accounts
- Perform regular reconciliations of debtor accounts and the accounts receivable ledger, resolving discrepancies and ensuring the accuracy of the financial records.
- Maintain accurate and up-to-date records of all debtor transactions, including invoices, receipts, and O.D’s, ensuring compliance with internal controls and company policies.
- Copy and email invoices, P.O.D.’s and statements to customers, when requested.
- Generate accurate reports detailing aging of outstanding accounts and explanation of overdue accounts.
- Escalation of defaulting debtors to legal department for handover where necessary.
- Provide analysis and reports to management as requested.
- Ensure compliance with all internal controls across business operations.
- Manage debtor account credit limits within company policy guidelines.
- Facilitate and assess new account applications in line with company policy guidelines.
- Assist with internal and external audits
- Maintain proper filing systems for all financial documentation related to debtors
- Timeously flag overdue accounts putting these accounts on hold.
- Matric-with Maths – essential; Accounting - advantageous
- Relevant finance-related degree / Diploma – beneficial.
- Minimum 3 years relevant experience in a similar position – essential.
- Experience in the management of a large debtor’s book.
- Experience in dealing with group company debtors operating in different regions.
- Solid understanding of financial processes and practices, accounting principles, fair credit practices and collection regulations.
- Valid driver’s license (Code B) and reliable transport
- SysPro knowledge – essential.
- Intermediate knowledge of MS Office packages (e.g. Excel, Word, Outlook, etc.).
- Intermediate knowledge of virtual programmes (e.g. MS Teams, Zoom).
- Excellent written and verbal communication
- Able to cope well under pressure and meet deadlines.
- Methodical, systematic and analytically minded.
- Positive, self-motivated and confident approach to work and colleagues.
- A keen eye for detail
- High attention to detail and accuracy.
- Excellent organisational and time-management skills.
- Basic understanding of the chemical manufacturing industry (desirable but not essential).