Senior Administrator - Company Secretary
Apex Group
- Cape Town, Western Cape
- Permanent
- Full-time
- Provide daily support and guidance to junior members of staff, providing on the job training and acting as first reviewer of work produced;
- Ensure that all statutory filing is completed in accordance with deadlines set out in relevant legislation;
- Ensure minute logs are maintained accurately and updated in a timely manner as required;
- Lead training sessions to other members of staff on topics as agreed with Assistant Manager;
- Ensure statutory records (Register of Members, Register of Directors etc.) are accurately maintained at all times;
- Telephonic attendance at board meetings and first review of minutes following quarterly board meetings;
- Co-ordinating full board meeting process, from preparation of board packs through to timely signing of minutes and updates of action point logs;
- Ensure actions noted in board meetings are completed in a timely manner;
- Ensure timely signing of minutes following meeting, in accordance with pre-agreed deadlines;
- Manage billing process on agreed clients and identify opportunities to bill outside of clientâs fee agreement;
- Assist with the co-ordination of reoccurring and ad-hoc projects, requiring input from the Debt team and ensure completion in line with pre-agreed deadlines;
- Act in the best interests of the division by supporting team members.
- Holding or studying towards a professional qualification such as ICSA, CSSA or equivalent;
- Minimum of 3 yearsâ experience in a Company Secretarial or fund administration role;
- Minute writing experience;
- Proficient user of Microsoft Office Suite;
- Excellent interpersonal skills, experience in supervising others preferable, but not essential;
- Experience operating in a team environment;
- Excellent attention to detail and high levels of accuracy;
- Excellent communication and organization skills;
- Learn and understand Luxembourgâs legal and regulatory requirements, over time;
- Acquire an understanding of Private Debt through continuous professional development;