Administration and Operations Support
Jelocorp Group
- Johannesburg, Gauteng
- Permanent
- Part-time
- Implementing administrative improvements as directed in order to improve operational effectiveness and efficiency.
- Manage the office facilities to ensure they remain safe, secured and well mainained
- Oversee the maintenance and repair work: Office and the company guest houses.
- Maintain office services by organizing office operations and procedures; maintaining effective record/filling systems; reviewing office supply requisitions and monitoring clerical functions
- Plan for or coordinate office services, such as equipment or office supplies
- Front office management, reception of VIPs and coordinating dining arrangements
- Attend meetings and coordinate minutes
- Coordinate activities with other personnel or work with other units or departments.
- Assist with recruitment process for new positions i.e. posting job ads, CV review process and interviews
- Supervise the work of the office, administration or service support to ensure adherence to quality standards, deadlines and proper procedures correcting errors of problems.
- Monitor and ensure compliance with policies, procedures and service standards in conjunction with management.
- Maintain records pertaining to inventory, personnel order, supplies or maintenance
- Determine office support requirements, such as facility details, staffing needs or safety or maintenance plans.
- Reconciles various expenditure reports to source documents; file documents and reports.
- Assists in preparation of budgets and cost reports.
- Inform management and compile reports/summaries on activity areas.
- Reconciling and reporting any discrepancies found in the records.
- Producing a variety of reports
- Establish team atmosphere through leadership and team collaborative activities.
- Utilize corporate support resources to deliver tactical and operational support by ensuring effective delivery.
- Keeping Management informed by reviewing and analyzing special reports; summarizing information; identifying trends
- Control, organize, motivate and develop all subordinates so as to mee KPIs and other company objectives
- Provide direction and motivation. Seek, develop and apply where/when possible, new/improved methods of approach to the business process so as to ensure continual conformance, simplification and improvement to all facets of the office administration
- Manage Joburg expatriates and business visitors and coordinate suitable accomodation, transport & Security
- Serve as point of coordinating cross organizational practice support i.e. team building and training events and reporting
- Contributes to team effort by accomplishing related results as needed.
- Bachelor's Degree in Business Administration or a related field may be preferred.
- 5+ Years Increasing Responsible role in administration or business operations.
- Additional certifications or licenses may be a plus.
- Ability to analyze information and develop effective solutions.
- Strong planning, critical thinking, problem-solving and task and time management skills.
- Excellent interpersonal, leadership, coaching, verbal and written communication skills.
- Proficiency in office technology and equipment, such as computers, copiers, scanners, fax machines and phone systems.
- Technical skills (Advantageous)
- Proficient in Excel
- Strong reporting skills
- Knowledge of cash management principles and/or procedures
- Ability to read, sort, check, count and verify numbers.
- Competency in MS Office, databases and Hands-on experience with spreadsheets
- Accuracy and attention to detail
- Well-organized and able to manage multiple tasks effectively
- Strong verbal and written communication skills
- Excellent interpersonal and relationship building skills
- Ability to mobilize resources to achieve deliverables
- Ability to handle pressure and meet deadlines
- Must be a team player and have the ability to multi-task
- Detail oriented
- Strong organizational skills
- Interpersonal and team building skills
- Organized with time management skills
- Financial Management
- Business Acumen
- Communication Proficiency
- Ethical Conduct
- Problem Solving/Analysis
- Strategic Thinking
- Work is performed primarily in an office setting and occasionally in an outdoor or plant environment
- Personal protective equipment is required when performing work in an outdoor or plant environment, including hard hat, hearing protection, safety glasses, safety footwear and other protective equipment as required.
- Must be able to frequently sit and stand, occasionally walk, bend, squat, climb, reach and kneel.
- Must be able to attend to undue pressure resulting from travel changes/emergencies
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