Assistant Director Admin in the office of the DDG
- Pretoria, Gauteng
- Contract
- Full-time
Pretoria - GautengAssistant Director Admin in the office of the DDGPretoria12 Month fixed term contractR374 700paPurpose of the post:To ensure efficient and effective management and coordination of the DDGs responsibilities.Description of tasks:Secretarial Support:Plan, organise and co-ordinate the DDGs scheduleSchedule meetings and liaise with the individuals to find a mutually suitable date for the appointments.Negotiate changes of dates and venues with individuals and organisations to optimise the utilisation of the DDG.Screen all calls of the DDG.Respond to enquiries by providing the required information.Provide diary support to the director and process S&T claims.Office Administration and Coordination:Draft memos, submissions etc from the office of the DDGs attaching all relevant documentation, specifying required action, and facilitate processes connected therewith.Compiling and updating the inputs for the dashboard on decisions made and make follow-ups.Provide secretariat for Programme meetings.Compile and coordinates documentation for meetings as required.Conduct basic desktop research.Logistical and budgetary support:Arrange travelling and accommodation for DDG.Arrange for payment of advances and calculations of S&T expenditure for the DDG.Coordinate information on monthly expenditure patterns.Monitor financial expenditure.Reconciling expenditure projection of the Programme against actual spending.Process petty cash requests and related procurements.Stakeholder liaison and events coordination:Maintain calendar of events.Coordinating arrangements for workshops, conferences and other functions.Liaise with stakeholders on the planned events.Develop and maintain stakeholder database.Engage with relevant stakeholders as required.Documents and records Management:Manage the document tracking system in the Programme.Keep records of all documents for the programme electronically and manually as required.Monitor and update database of the documents submitted to the programme manually / electronically.Competencies, Knowledge and Skills:Knowledge of departmental policiesKnowledge of applicable protocolsTreasury regulationsPFMAKnowledge of Public Services RegulationsGood computer skills (MS Word, Excel, PowerPoint, internet and email)Good Communications SkillsStrong negotiation skillsDiplomaticProject management skillsAdministrative skillsEvents CoordinationGeneral Office AdministrationDocument and File ManagementOrganising skillsInterpersonal relationsBe able to work under pressure.Work individually and in a team.Ability to interact at all levelsAbility to articulate ideas.Analytic and critical thinking.Innovative and creative.NetworkingMinimum educational and experience requirements:NQF level 6 qualification Public Administration / Office Management and Technology / Business Management or other related qualifications.Minimum of 2 years experience in secretarial or administration functions support to senior managementClosing date for applications: 10 September 2025Should you not hear from us within 5 working days of the closing date, please consider your application unsuccessfulApply for this Job