Fleet Controller

• Oversee the day-to-day operations of the fleet, ensuring vehicles are available, operational, and meet delivery schedules.
• Manage the inventory of vehicles, trolleys, crates, locks, and any other resources necessary for successful stock delivery.
• Ensure all fleet resources are tracked, maintained, and accounted for at all times.
• Address any issues related to vehicle performance, resources, or compliance swiftly and efficiently.
• Communicate with relevant teams or departments to ensure the smooth running of operations and timely resolution of issues.

• Coordinate the scheduling of vehicles to ensure optimal availability, ensuring that all deliveries, services, and other logistics needs are met in a timely manner

• Schedule and track regular servicing, inspections, and repairs of vehicles in the fleet.
• Coordinate with external service providers or internal teams for necessary vehicle maintenance and repairs.
• Maintain records of all service history and maintenance work completed for each vehicle and resource.
• Manage a comprehensive vehicle checklist for all fleet vehicles.
• Ensure that all required inspections and maintenance tasks are completed on time, including addressing any issues flagged in the checklist.
• Manage and coordinate regular servicing and repairs for vehicles to minimize downtime and ensure reliability.

• Ensure all vehicles comply with industry regulations, including licensing, safety standards, equipment and inspection requirements. Maintain up-to-date records for all vehicles.
• Conduct regular checks to ensure vehicles and equipment are compliant with safety standards and are fit for use.
• Ensure vehicles have the necessary safety and emergency equipment before each journey.

• Oversee the tracking, usage, and maintenance of all delivery resources, including trucks, trolleys, crates, locks, and other equipment.
• Ensure that resources are allocated efficiently and are available for the successful delivery of stock to customers.
• Keep accurate records of spare parts, tools, and equipment for fleet vehicles.
• Report and act on any discrepancies.

• Ensure that all vehicles in the fleet maintain a professional and clean appearance, reflecting the company's brand and reputation.
• Regularly inspect vehicles for cleanliness, damage, and overall presentation.
• Coordinate vehicle cleaning and maintenance efforts to ensure the company's image on the road is consistent and professional.

• Monitor fuel consumption, manage fuel cards, and track the fleet's operational costs. Identify opportunities to reduce expenses related to maintenance, fuel, and vehicle usage.

• Monitor driver performance and behaviour through telematics, reports, and direct feedback to distribution controller.

• Monitor and report the vehicle temperature units to ensure alignment with cold chain indicators.

• Use of vehicle AI systems and resources to investigate, report and identify areas of risk and concern for improvement and management.

• Prepare and maintain reports on fleet performance, including vehicle usage, maintenance logs, fuel consumption, accidents/incidents, and costs. Submit regular updates to management on fleet performance.

• Assist in sourcing and purchasing new vehicles when needed, ensuring alignment with fleet needs and budget.

• Promote and implement strategies to reduce the environmental impact of the fleet, including transitioning to more energy-efficient or eco-friendly vehicles where possible.

• Oversee the reporting, investigation, and insurance claims related to any accidents involving fleet vehicles.

• Perform other duties as assigned to support overall business goals and operational requirements.

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