PURPOSETo manage and coordinate the supply of product from all suppliers whether internal or external processors, and both within South Africa and internationalTo assist the General Manager in managing all 3rd party supplier relationships and ensuring the timely and accurate flow of information and communications to and from the Supplier, thereby facilitating the smooth flow of 3rd party product to the customer baseTo balance product supply and demand by monitoring and managing the volume and timing of supply from the various processors with demand from customers and shift supply between processors to ensure customer demand is metTo optimise the supply of product from various sources to give the best outcomes to customers and to minimise inventory levels and maximise cashflow for suppliersTo manage data integrity within the CRM and sales management system to ensure both the sales, logistics and finance teams are always working with current and accurate dataTo assist the General Manager in growing the 3rd party supplier base and manage the onboarding of new suppliers as and when requiredRESPONSIBILITIESManage 3rd Party Processor Supply AgreementsAssist the General Manager in writing, negotiating and finalising supply and sale agreements between the business and external suppliersOnboard new 3rd party suppliers, collecting and entering all supplier data in the system to ensure the efficient flow of data through the systemManage and negotiate the regular updating of the annexures of all supply agreements, ensuring they are kept up current at all time and loaded into the CRM system for all to reference. This includes updates to:Seasonal ForecastsMinimum Selling pricesGenerally ensure that 3rd Party Suppliers are upholding their obligations under the supply agreements and performing as expected and required and bring any issues to the attentions of the General Manager to help resolveSupplier Production ForecastsEnsure all suppliers provide regular (monthly) production forecasts my month, style and grade as mutually agreed and load these production forecasts into the crm system for supply and demand balancingMonitor the changes and trends within these forecasts and highlight to the relevant parties any trends that appear to be out of the ordinarySupply ReservesManage a process in co-ordination with the General Managers of the businesses to regularly (monthly) review and adjust the reserve percentages through each season and adjust accordingly as the season progresses and the level of confidence in the forecast risesWhenever a new supplier forecast is uploaded into the system run the Reserve Wizard to automatically adjust the reserve allocation totalsAdjust the monthly allocations in the reserved allocations to match the totals and predict as accurately as possible the likely sales and shipping dates of the reserved volumes for cash flow and planning purposesMinimum Sell PricesManage a process to coordinate with the General Manager and sales team to regularly (monthly) review minimum budget sell prices by supplier, style and gradeUpdate all revised minimum sells prices in Macs so that they flow through to all non contracted allocations for to facilitate the management of new sales at or above forecast sales pricesBuy PricesManage a process to coordinate with the Processing Finance team to regularly (monthly) review and update the buy prices by style and gradeUpdate all revised buy prices in Macs so that these automatically flow through to purchase orders generated from the Macs systemAllocation ApprovalsApprove all sales allocations entered into Macs taking into account the following:That the allocation does not violate the current minimum forecast selling pricesThat the allocation will not create an over commitment situation on an supplier, style and grade combinationThat any Main and Substitute allocations have been set up correctly to allow the desired flexibility on sales contractsThat all parameters and data have been entered correctly: brand, finishing, packaging, plant, specifications etcBalance Supply and DemandRegularly monitor the Style Analysis reports that balances production with reserves and sales allocations to predict over and under allocations of product by supplier, month, style and gradeHighlight areas of serious under-commitment and any over commitmentsWork closely with the sales team and the account management team to adjust flexible (either by supplier or grade or style or flexible on timing) allocations and sales contracts to address any under and over commitment issuesAct as the main representative of the business in the S&OP meetings with the Processing business to manage and coordinate supply and demand balancing and coordinate with the processing plant any possible changes to productions priorities, parameters etc to keep supply and demand in balanceShipping PlanningManage the shipping planning process with a 3 month rolling horizon to plan shipmentsMonitor orders in Macs and ensure that the account managers are processing and managing orders with the agreed process flow and timing and capturing all data accuratelyWork with the account managers and the BA to recommend any changes to the process flow or system platform to enhance efficiency or customer experienceArrange, coordinate and chair a weekly shipping plan meeting between the company account managers and the production, logistics and warehouse teams to plan and confirm weekly shipmentsNegotiate and coordinate any changes to production or shipping priorities to optimise shipments to customersUse Macs to generate a monthly shipping exception report and table and review this at the regular S&OP meetingsSupplier DocumentationEnsure that all supplier (especially 3rd party supplier) documentation is current and uploaded into MacsCollect updated documentation from suppliers as necessary3rd Party Purchase Contracts and Purchase OrderAs and when 3rd party supply has been contracted with customers issue purchase contracts and purchase orders for the product to the relevant supplierManage the progress of these Purchase Contracts and highlight any issues that need to be resolvedData IntegrityIn conjunction with the BA generally work to ensure the integrity of all data in Macs.Work with the relevant party to address of fix any missing or wrong dataEnsure that all sales contracts and orders are managed through their life cycle and closed out correctly once fulfilledWork with the BA to continuously enhance the data capture process in Macs to reduce human error and improve data checking protocolsCOMMUNICATIONReports to the GMLiaise with:3rd Party Suppliers, Finance, Warehousing and logistics, Sales Managers, Account Managers, QA Managers, SupervisesREQUIRED COMPETENCIESQualifications and ExperienceMinimum three years of experience in scheduling and planning in an international shipping environmentA recognized degree in Supply Chain Management or similar would be highly regardedProject management experience would be an advantage.Personal Characteristics and TraitsMotivated and independent self-starterExcellent verbal and written communication skills with an ability to negotiate mutually beneficial outcomesHigh attention to detailCommercially astuteTeam playerDemonstrated strong organisational abilitySalary - +- R350 000pa CTC
